Description Programmed Works Coordinator – Sydney, NSW Location: Sydney, NSW Company: BGIS Employment Type: Full-Time, Permanent About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence. Purpose of the Role BGIS is seeking an experienced Programmed Works Coordinator to manage the administrative interface between Work Supervisors, subcontractors, and clients, ensuring accurate job planning, resource allocation, and progress tracking. Reporting directly to the Delivery Administration Manager, you will work collaboratively with both client and BGIS teams to ensure Work Orders are completed accurately, efficiently, and within required timeframes, driving a culture of compliance, collaboration, and operational excellence. The ideal candidate will be organised, communicative, and process-driven, with strong attention to detail and the ability to manage high volumes of work in a fast-paced environment. Key Responsibilities Review new Programmed Work Orders and create work programs based on trade separation Allocate appropriate Work Supervisors and subcontractors to each order Issue and monitor progress of Work Orders, updating systems as required Support Work Supervisors with documentation, compliance updates, and issue resolution Maintain accurate and timely communications and status updates in the Evolution system Escalate non-compliance or inconsistent feedback to the Delivery Administration Manager Conduct checks with trade contractors to ensure accurate reporting and data alignment Generate reports on performance and WIP as required Education, Experience & Skills Essential: Excellent administrative and organisational skills Strong written and verbal communication Experience in recording, preparing documentation, and data entry Proven ability to manage competing tasks and follow procedures under pressure Proficient in using digital systems and tools, with willingness to learn Evolution software Desirable: Administration or Data Entry qualifications Understanding of the building/construction industry Experience working with subcontractors and within trade service environments Workplace Flexibility To support your growth, this position will initially be based on-site at our Sydney Head Office. After a successful integration period, there may be an opportunity for a flexible hybrid working arrangement. Why Join BGIS? Key Benefits Include: ✔ Diverse Facilities Management Experience ✔ Comprehensive Training Programs ✔ Supportive Team Environment ✔ Reward & Recognition ✔ Engagement Opportunities (CSR, community, social events) ✔ Diversity & Inclusion (Work180’s Most Improved Company for Gender Diversity – 2024) ✔ Community Engagement (2 paid volunteer days per year) ✔ Industry Recognition (9 prestigious industry awards – 2023) ✔ Ranked 3rd – 2024 AFR BOSS Best Places to Work BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities. How to Apply If you are a proactive, skilled, and engaging Programmed Works Coordinator looking to join a forward-thinking company, we would love to hear from you! BGIS is an equal opportunity employer and encourages applications from all backgrounds. Eligibility To be successful in the role, applicants must have full working rights in Australia. Apply Now Be part of a workplace that values diversity, safety, sustainability, and continuous innovation. Explore more opportunities at https://apac.bgis.com