A Professional Receptionist / Administration Officer is required to manage the Senior School Reception.
Your new company
Join a well-established secondary school located in Melbourne's south-eastern suburbs. This school prides itself on fostering a welcoming environment for students, parents, and staff, and is seeking a professional Receptionist / Administration Officer to manage the Senior School Reception.
Your new role
As the Senior School Receptionist / Administration Officer, you will be the first point of contact for the Senior School community, ensuring the smooth operation of the front office. Your responsibilities will include:
* Managing the Senior School reception area and warmly welcoming visitors, parents, and students
* Assisting visitors with sign-in procedures and contacting relevant staff
* Monitoring Passtab alerts to ensure visitor compliance
* Supporting students at the Student Counter when required
* Handling all incoming calls, messages, and managing the night switch
* Processing student absences via Synergetic and liaising with parents
* Sorting and distributing incoming mail, managing couriers, and posting external mail
* Coordinating deliveries and contacting staff regarding parcels
* Maintaining office supplies and stationery levels
* Monitoring and actioning emails directed to the front desk
* Providing administrative support to staff across the Senior School
* Sending parent communications via Synergetic as requested
* Managing bus bookings for College buses and external providers
* Assisting the Finance Team with receipting parent fee payments
What you'll need to succeed
* Previous experience in a receptionist or administration role, ideally within an education setting
* Strong communication and interpersonal skills with a warm, professional manner
* Excellent organisational skills and the ability to multitask in a busy environment
* Proficiency in Microsoft Office and experience with Synergetic (highly regarded)
* A proactive approach and the ability to work collaboratively with staff, students, and parents
What you'll get in return
* A supportive and welcoming Senior School community
* Permanent role with stability and growth opportunities
* Convenient location in Melbourne's south-eastern suburbs
* Competitive salary package aligned with experience
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to or call us now on
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.