Administration Officer – Capital Works Support Location: Raymond Terrace region
Employment Type: Agency assignment (up to 6 months)
Hours: 35 hours per week, Monday to Friday
Remuneration: $40.43ph (incl Casual Loading)
About the Role We are seeking a highly organised and detail-focused Administration Officer to support a busy Capital Works environment, assisting Civil and Community Infrastructure teams.
This is a fast-paced, high-volume administrative role where you will be responsible for managing enquiries, maintaining accurate system records, and supporting project administration activities across multiple work streams.
You will play a key role in ensuring the smooth flow of information, documentation, and reporting processes, while maintaining strong attention to detail and data integrity across multiple systems.
Key Responsibilities
* Manage incoming enquiries and correspondence in a timely and professional manner
* Support administration and documentation processes across Capital Works projects
* Maintain accurate data and records across multiple systems and registers
* Assist with project tracking, reporting, and workflow coordination
* Create and process online requisitions as required
* Support document control, including registers and filing systems
* Ensure compliance with internal policies, procedures, and service standards
* Liaise with internal stakeholders to support efficient service delivery
* Undertake general administrative duties to support infrastructure teams
About You You are proactive, reliable, and confident working in a structured, high-volume environment. You take pride in accuracy and enjoy supporting teams through strong administrative coordination.
You will bring:
* Strong written and verbal communication skills
* High attention to detail and strong organisational ability
* Ability to manage competing priorities and work independently
* Experience in a high-volume administrative or project support role (desirable)
* Exposure to infrastructure, construction, utilities, or government environments (advantageous)
Systems Experience (Desirable)
* Enterprise systems (e.g. Authority or similar ERP platforms)
* Records management systems (e.g. TRIM / EDRMS)
* Microsoft Office 365 (especially Outlook and Excel)
What’s on Offer
* Opportunity to support key infrastructure delivery projects
* Fast-paced and collaborative team environment
* Exposure to capital works and project administration processes
How to Apply Submit your application by COB Friday, 17 April 2026.
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.
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