District Office Administrative Assistant - Student Supports
Date Posted: 3/23/2026
Reports To
Assistant Superintendent of Schools
FLSA Status
Exempt, Salary
Status
Full Time, typically 40 hours/week; 12-month contract, wage established by Board of Directors
Basic Function
To provide administrative support services to the Assistant Superintendent, Director of Technology, and District Office Administrative Team to further the aims, objectives, and mission of the school district, and to carry out the duties assigned by the Assistant Superintendent and/or Director of Technology to ensure the smooth and efficient operation of student support services and the district office. This position will perform high-level administrative support with minimal direction and supervision in an effective, efficient, confidential, and trustworthy manner, and lead the building secretarial, district administrative, and counseling department support staff by overseeing all student enrollment across the district.
Evaluation
The Assistant Superintendent annually evaluates based on job performance.
Job Specifications / Qualifications
* High School Diploma or Equivalent. Post‐secondary hours in a related field are preferred.
* Strong clerical and technological skills.
* Advanced knowledge level of Google and/or Microsoft Office Suite, including pivot tables, graphs/charts, data analysis, and database management.
* Ability to interpret, analyze, and assess technical requirements of various educational software and systems, and provide recommendations for integration with current systems.
* Strong communication and organization skills, and the ability to interact effectively with faculty, staff, students, community, and vendors.
* Ability to prioritize, organize, and maintain attention to detail to effectively assist with multiple projects at the same time.
* Maintain a positive attitude and flexibility in daily work tasks.
* Experience in Iowa PK‐12 school district operations preferred.
* Knowledge of special education compliance and IEP processes preferred.
* Training or certification in educational technology or data management preferred.
General Responsibilities
* Adhere to applicable state and federal laws, rules and regulations, board policies, and administrative rules.
* Demonstrate organization and professionalism in fulfilling the responsibilities of the position.
* Maintain a \"service orientation\" and treat all students, parents, staff, and visitors with professional courtesy.
* Demonstrate a positive attitude toward school, students, and the job, and convey that attitude to the community.
* Contribute as a collaborative member of the District Office Team.
* Attend professional learning opportunities as needed to stay current with state and federal regulations and requirements.
* Dress appropriately for the position and work required.
* Accept constructive feedback and suggestions while seeking to improve performance.
* Maintain professionalism and confidentiality with student records and school operations.
Essential Functions
* Compile, prepare, review, and analyze data of student information, district data systems, and district networks to present to district leaders as needed.
* Coordinate documentation with administrators for State and Federal reports for student services such as Fall, Winter, and Spring Student Reporting in Iowa (SRI), Special Education Count, and Certified Enrollment.
* Serve as the district's PowerSchool contact. Work collaboratively with all buildings and the Assistant Superintendent on the PowerSchool rollover and annual setup, and train building office staff in PowerSchool and district enrollment updates.
* Support online setup for assessment and online tools for student use at the direction of the Assistant Superintendent.
* Maintain rostering of all educational applications at the direction of the Assistant Superintendent and Director of Technology.
* Maintain vendor relationships to support educational, technical, and student information systems.
* Support Assistant Superintendent with special education rostering by performing district look‐up, reviewing reports, and reviewing tuition in/tuition out of students with other various school districts.
* Maintain records, issue, and retrieve expired key cards for all automated doors in the district.
* Answer phone and serve as the secondary receptionist for the District Office.
* Collaborate as a member of the district technology team.
* Review all technology asset repairs and process insurance claim submissions while working with the Director of Technology.
* Assist in preparations, management, and monthly Medicaid billing for students. Complete required monthly state reporting.
* Assist and support other office areas in the absence of co‐workers.
* Review, maintain, and organize annual student registration, student records, and all student information in a district registrar capacity at all attendance centers.
Physical Requirements
* Able to answer and communicate over the telephone in a clear, calm, precise voice.
* Able to write and record reports utilizing basic computer functions.
* Able to sit, reach, carry, push, bend body at the waist, bend both knees, twist, and stoop while handling items.
* Able to read and interpret policies, procedures, and the employee handbook.
* Occasionally lift up to 50 pounds using proper lifting techniques.
Working Conditions
* The primary work setting is the District Administration Office, but duties may at times require working within the district's various attendance centers.
* May be required to drive school vehicles to carry out the responsibilities of the position.
* May be required to work additional hours as required during certain times of the year.
The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all‐inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management's right to assign or re‐assign duties and responsibilities to this job at any time unless restricted by a negotiated contract.
Marion Independent School District is an EEO/AA employer.
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