We're seeking an experienced and highly capable Executive Assistant to provide seamless, high‐level support to our senior executives. Working as part of a collaborative two‐person Executive Support function, you'll play a pivotal role in keeping our Executive team organised, prepared, and operating at their best.
From complex diary management and stakeholder liaison to travel coordination, finance support and meeting preparation, you'll ensure priorities are managed smoothly and professionally. Beyond executive support, you'll also contribute to the efficient day‐to‐day running of the office, helping create a well‐organised and positive workplace environment.
This role is ideal for someone who thrives in a fast‐paced setting, brings exceptional attention to detail, builds strong relationships with ease, and takes pride in anticipating needs before they arise. If you're proactive, solutions‐focused and dependable, we'd love to hear from you.
Key Responsibilities
* Provide high‐level administrative and office support to the Executive Group, including managing complex and dynamic diaries for two Executives, scheduling meetings, appointments, and ensuring effective time management.
* Monitor and scan Executive emails, flagging urgent or priority correspondence and ensuring follow‐up actions are tracked and completed through CX Cards, emails, and diarised reminders.
* Act as the first point of contact for Executive visitors, maintaining a professional and welcoming environment while building strong relationships with internal and external stakeholders and Executive Assistants to facilitate timely access to meetings and appointments.
* Assist internal staff with access to Executives, ensuring requests are managed efficiently and appropriately.
* Coordinate and manage travel arrangements for the Executive Group through the company travel agent, including flights, accommodation, transport, and itineraries.
* Process and manage finance and expense claims for the Executive Group.
* Reconcile the corporate Uber account on a monthly basis.
* Support corporate business functions, workshops, team events, internal meetings, and special functions, including preparing meeting rooms and arranging catering.
* Maintain the smooth day‐to‐day operation of the office by purchasing and managing office supplies, stationery, pantry and fridge items, and coordinating grocery shopping to ensure adequate stock levels.
* Ensure the office, kitchen, meeting rooms, and staff amenities are tidy, well‐maintained, and presentable at all times.
* Assist with CX Card creation and updates, including diarising follow‐up actions and appointments.
* Perform general administrative and ad hoc office tasks as required, including filing, printing, scanning documents, and responding to additional Executive or office support needs as they arise.
* Provide leave coverage for the other Executive Assistant as required.
What makes you a great fit? (Skills & Qualifications)
* Demonstrated (on‐the‐job) experience supporting senior executives
* A can‐do attitude and aptitude
* Excellent organisational and time‐management skills.
* Strong attention to detail and the ability to multitask effectively.
* Proficiency in Microsoft Office suite (Word, Excel, Outlook).
* Excellent verbal and written communication skills.
* Ability to work independently and as part of a team.
* Prior experience in an office environment
Why join us
* Advance your career to work on meaningful and varied projects with great people.
* Enjoy the people‐first culture, well‐being, fun and happiness.
* Be part of a growing, sovereign Australian technology business.
* An innovative workplace where you can own your work, think different, and create impact.
* An Inclusive workplace where we celebrate our diversity, and you will feel like you belong.
* Professional development and pathways to learn, grow and be mentored by our leaders.
* Hands‐omely rewarded for performance.
About Reason Group
Reason Group is a homegrown Australian business and technology services firm that specialises in digital government to make government easier for those who deliver it and the people it serves. Our brand promise is to help find better ways to deliver value for our clients. We are agile with end‐to‐end capabilities and a track record of consistent delivery across many government portfolios. We accelerate the design of modern government platforms and service delivery that support future economic growth and social outcomes. We bring whole‐of‐government insights and offer breakthrough strategic advisory, business management and digital delivery services working across some of the biggest government reforms.
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