Business operations assistant (sydney)

Rare opportunity to support a high performing CEO with multiple business interests.

• Broad based position - No two days will be the same!
• Fluency in Mandarin or Cantonese preferred

This role requires exceptional organisational skills, attention to detail, flexibility and the ability to multitask effectively in a fast-paced environment.

Responsibilities

• Business Operations Coordination
  • Support financial operations, including budgeting, forecasting, and expense tracking.
  • Analyse financial data and provide insights to the CEO for decision-making.
  • Where required, support the human resources functions such as recruitment, onboarding, performance evaluations, and employee relations.
  • Review existing processes and systems with the view to improve efficiencies as appropriate.
  • Support the IT function with its management of IT resources, including software licenses, hardware inventory, and network infrastructure.
• Executive Support
  • Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare reports, presentations, and other documents for the CEO as needed as well as attend confidential meetings with lawyers and accountants on their behalf.
  • Coordinate cross-functional teams and facilitate communication between stakeholders.
  • Some travel interstate and internationally may be required.
• Process Improvement
  • Identify opportunities to streamline workflows and improve operational efficiency.
  • Develop and implement policies, procedures, and best practices to enhance business operations.

Qualifications

• Previous experience as an Executive Assistant or in a similar role, preferably within a corporate workplace.
• Familiarity with finance structures, HR procedures, and IT systems.
• Strong operational and office management experience.
• Excellent communication and interpersonal skills, capable of liaising at both personal and corporate levels.
• Entrepreneurial mindset with experience in start-ups or personal business ventures.
• Demonstrated ability to work independently and take ownership of tasks.
• Proficiency in Mandarin and/or Cantonese.
• Ability to travel internationally when required.

This position offers the opportunity to play a pivotal role in supporting the CEO while also contributing to the overall success and efficiency of the organisation's business operations.