We are seeking an Office Coordinator to join our team and oversee the day-to-day operations of our office. The ideal candidate is organised, detail-oriented, and possesses exceptional communication, multitasking, and problem-solving abilities.
As the Office Coordinator, you will play a pivotal role in ensuring the smooth functioning of our workspace, coordinating events, supporting various departments, and maintaining a productive and welcoming office environment. You will be someone who thrives in a fast-paced environment, is proactive in managing both routine and ad‐hoc tasks, and champions a positive and engaging workplace culture.
We are open to considering candidates for this role on either a full-time or part-time basis.
ABOUT US
Untitled Group is Australia's largest independent music and events company, and the team behind festivals including Beyond The Valley, Wildlands, Ability Fest, and Pitch Music & Arts. Beyond our flagship festivals, we also work across artist touring, artist management and operate a booking agency.
Based in Windsor, we're a professional yet fun-loving crew. Our purpose is to create unforgettable experiences that leave a lasting, positive impact on people's lives. By joining our team, you'll play a direct role in bringing that purpose to life. And of course, you'll have the opportunity to attend the very festivals and events we create.
HERE'S WHERE YOU'LL BE SPENDING YOUR TIME
* Managing the day-to-day operations of the office, ensuring a smooth and efficient workflow.
* Coordinating office logistics, including supplies, equipment maintenance, and vendor relationships.
* Planning and executing internal events, such as team‐building activities, celebrations, and staff days, to contribute to a positive and engaging work culture.
* Ensuring the office environment remains clean and welcoming for the team on a day-to-day basis, including general tidiness, organisation, and restocking of supplies.
* Supporting HR functions, such as onboarding and offboarding new employees.
* Acting as the primary point of contact for office-related inquiries.
* Greeting external clients and stakeholders, directing them to the appropriate meeting rooms, and alerting relevant staff in a timely manner.
* Processing and coordinating incoming and outgoing mail.
* Creating, editing, and updating internal spreadsheets on an ad‐hoc basis as needed.
* Managing company shared calendars.
* Managing office budgets and expenses, ensuring cost-effectiveness and proper resource allocation.
* Offering ad‐hoc administrative support.
* Managing purchases of staff equipment, such as new laptops and office technology.
* Troubleshooting and managing IT-related issues within the office.
* Performing errands as requested by the Managing Partners and General Manager, such as picking up items from the warehouse and scheduling meetings.
* Assisting the General Manager with planning and budgeting for offsite events and strategy days.
* Supporting the General Manager with business-wide updates, including organising and coordinating meetings.
WHAT YOU BRING
* Proficiency in Google Suite (Docs, Sheets, Gmail) software.
* Ability to adapt and thrive in a fast-paced environment.
* Ability to work autonomously.
* Attention to detail and problem-solving skills.
* Strong organisational and multitasking skills with the ability to prioritise tasks.
* Excellent communication and interpersonal abilities.
* Proficient in technology with good computer/IT skills.
* Experience as a fire warden (desirable).
Untitled values diversity and nurtures the uniqueness of our team and the individuals who make us stronger. We encourage candidates from diverse and/or minority backgrounds to express your interest. We believe in creating a working environment where each individual is able to bring their full self to work and is valued for their unique contribution.
Please submit your resume and a cover letter as part of your application. Applications must be submitted via this advertisement. Resumes will not be accepted at our office. Applications without a cover letter may not be considered.
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