Office Manager Job Description
This office manager position is ideal for a highly organized and efficient individual who can effectively manage daily office administration duties.
The successful candidate will be responsible for answering phones, managing inventory levels, coordinating stock arrivals, and ensuring accurate data entry into company systems.
The role also involves performing debtor follow-ups, contacting clients regarding outstanding invoices in a professional manner, and assisting with payroll processing. Additionally, the office manager will coordinate training schedules for employees, assist in writing and updating training documentation, and support the onboarding process for new starters.
A strong ability to communicate effectively both verbally and in writing is essential, as is advanced proficiency in Microsoft Office and the ability to learn new software quickly. The ideal candidate will be able to prioritize tasks, handle multiple deadlines, and maintain accuracy under pressure.
We are looking for a proactive, reliable, and team-oriented individual who is committed to delivering high-quality work at all times.
* Key Responsibilities:
* Manage day-to-day office operations, including reception and switchboard duties
* Coordinate inventory management and ensure accurate data entry
* Perform debtor follow-ups and assist with payroll processing
* Support employee onboarding and training programs
* Maintain a clean and organized office environment
* Requirements:
* Demonstrated experience in office administration or operations
* Advanced Microsoft Office skills, including Excel, Word, and PowerPoint
* Ability to learn new proprietary software quickly
* Proven time management and prioritization skills
* Friendly and professional communication style
* Personal Attributes:
* Pro-Active: You don't wait to be told what to do; you see a problem and fix it.
* Reliable: You take ownership of your tasks and ensure data is entered on time, every time.
* Team Player: You are happy to jump in and help the sales team, or management whenever needed.
* Professionalism: Your conduct and work is at the highest professional standard.
Why This Role?
This office manager role offers an exciting opportunity to join a dynamic team and contribute to the success of our organization. As an office manager, you will have the chance to develop your skills and expertise, work closely with colleagues, and make a meaningful impact on our business outcomes.