Immediate Start | Commencing casual (around 35 hours per week), view to move to full time | Home-based role
About the Role
Dan's Enclosed Towing is a Melbourne-based, premium vehicle transport service with a reputation built on care, trust, and a genuine passion for cars. Specialising in the transportation of race cars, motorcycles, show cars, vintage and classic vehicles, and rolling shells, Dan's prides itself on treating every job as if transporting its own pride and joy.
We are looking for a warm, organised, and tech-savvy Office & Admin Manager to come in and take control! .... And we need you to start ASAP!
This is a dynamic, client-first role where you'll be the heartbeat of the office, keeping operations running smoothly while delivering outstanding customer experiences over the phone every day.
Due to the nature of the business, the hours will vary to meet fluctuating demands.
If you're someone who works well autonomously, loves staying on top of things, communicates with ease, and genuinely enjoys helping people - we want to hear from you.
Key Responsibilities
* Manage day-to-day office operations and administration
* Handle a high volume of inbound and outbound customer calls with professionalism and warmth
* Prepare and send customer quotes accurately and promptly
* Manage accounts and bookkeeping tasks using Xero
* Run and manage Facebook/Meta advertising campaigns and pages
* Coordinate projects, tasks, and workflows using Monday.com
* Liaise with clients, suppliers, and internal team
* Maintain accurate records and support general business administration
* Some PA assistance to the Owner
What We're Looking For
* Proven experience with Xero (accounts payable/receivable, reconciliations)
* A minimum of 1-2 years experience with Xero accounting software
* Hands-on experience with Facebook/Meta Business Manager and Meta Ads
* Proficiency in Monday.com for project and task management
* Experience preparing customer quotes and estimates
* An exceptional phone manner - friendly, clear, and confident
* Strong organisational skills with excellent attention to detail
* Ability to multitask and prioritise in a fast-paced environment
* A positive, can-do attitude and team-player mentality
* Australian work rights are required for this position
Why this role, and why Dan's?
* Dan's Towing are offering a competitive salary package commensurate with skills and experience, along with the opportunity to make this role your own and for the role to grow as the business grows.
* Immediate start available
* Opportunity to expand the role through time
* Varied role where no two days are the same
* Opportunity to shape systems and processes as we grow
How to Apply
If this sounds like you, we'd love to hear from you! Please submit your resume and a brief cover letter telling us why you're the perfect fit for this role.
Applications are reviewed as they come in (but will close by 1 April) so don't wait, apply today!
Only shortlisted candidates will be contacted. We look forward to meeting you!