Chief Operating Officer (COO)
The role of the Executive Assistant to the CEO is a strategic position that requires exceptional organizational skills and adaptability. The successful candidate will support the CEO and oversee the smooth operation of the CEO's office.
Key responsibilities include:
* Diary management, ensuring the CEO is briefed ahead of meetings, coordinating appointments and meeting requests.
* Coordinating the Leadership Team's agenda; attending meetings, preparing notes and following up on meeting actions.
* Managing meeting reports and papers. Preparing meeting agendas, minute-taking and follow-up of action items.
* Preparing agenda, papers and minute-taking at Board Meetings and various sub-committee meetings.
* Liaison with the Chairperson as required in the support of the Board and sub-committees.
* Maintenance of Board filing, record-keeping and appointment records.
* Undertaking research and development for projects, strategic initiatives and donor management as requested.
* Coordinating travel arrangements.
* Attendance at meetings on behalf or with the CEO as requested.
* Administrative support to the Chairperson where requested.
The ideal candidate will have excellent written and verbal communication skills, extensive experience preparing and managing board and committee papers, and high-quality governance experience. A sense of humor and passion for supporting the community are highly regarded.