Answer phones and manage outcomes to caller requests.
Manage all wages, including APEX Hourly Rate changes and Wages Weekly Tracker Report.
Prepare weekly reports based on wages, such as Job Costing Report, Pipeline, and Pays Summary.
Update missing employee information, including TFN, Super, Bank Details, Email address, and phone number.
Set up jobs in files and create them in XERO, mapping to Wageloch.
Maintain all filing and Excel spreadsheets on a regular basis.
Update Outlook Calendar with reminders and maintain its accuracy.
Manage petty cash, including banking and balancing, and write out travel receipts for reimbursement.
Run errands, such as grocery store trips for office supplies.
Enter supplier invoices into MYOB and XERO, ensuring job codes are used and delivery dockets are attached when applicable.
Maintain supplier cards in MYOB and XERO, setting up expenses accounts as needed.
Pay all bills, both weekly and monthly, and tidy up MYOB files by allocating invoices to correct accounts.
Archive old documents and manage work mobile accounts and fuel cards.
Enter invoices and manage receipts for company cars and credit cards.
Oversee social media and company website management.
Update Qleave online and manage annual workers' returns and hourly reports.
Manage all documents, including speed sheets for management, and make payments, such as child support via BPAY.
Enter hours into master timesheets and process pay runs, including ABA files and NAB processing.
Add current employees to XERO, wages, and files, and terminate employees, archiving their files as needed.
Responsibilities and Qualifications
To be successful in this role, applicants should have experience in an office administration role, preferably with experience in accounting packages such as MYOB and Xero, and Microsoft Office products, including Excel.
- Years of experience in an office administration role
- Right to work in Australia
- Experience with accounting packages (MYOB, Xero)
- Experience with Microsoft Office products (Excel, etc.)
- Experience as an office manager
- Experience using Microsoft Excel and MYOB
- Experience using Xero
Location: Tweed Heads South, Lismore & Far North Coast NSW
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📌 Senior Office Administration
🏢 seek.com.au
📍 City of Gold Coast