The EA will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organisational skills, and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of responsibilities and confidential matters with discretion. As the Executive Assistant, it is required to have a flexible availability to accommodate all time zones. Responsibilities: * Primary point of contact for internal and external communication on all matters pertaining to the CEO * Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities. * Handles various special projects as needed * Maintains the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. * Coordinates and builds international and domestic travel itineraries, including arranging point-to-point transportation. * Be able drive CEO on occasion to meetings, store visits * Leads event coordination for company events and large meetings. * Composing and preparing correspondence that is often confidential. * Prepares and reviews materials and correspondence for meetings. * Assist with creation and modification of presentations, spreadsheets, charts, and other documents. * Handles the expense reports for the CEO * PA duties as needed. Maintain and manage comprehensive filing systems (both physical and digital) * Oversee and track registrations, company extracts, bills, insurances, travel documentation, due dates, and expiry schedules * Ensure all compliance-related documents are accurately filed, scanned, compartmentalised, and easily retrievable * Liaise with marketing, accounting, and management teams (internal and external) to ensure updates, reporting, and key metrics are delivered on time * Proactively identify gaps or inefficiencies in workflows and bring in external advice or expertise where appropriate to improve systems and processes * Act as a central coordination point to ensure information flows smoothly across teams To be successful: * Work from home office set up, and other locations as required. * Valid unrestricted driving license and car. * Highly motivated easy going, flexible, with 5 years experience. * Excellent written and verbal communication skills; ability to write, proofread, and edit with precision * Strong organisational skills and attention to detail in a high volume, fast-paced environment, coming from a similar role in retail or imports preferred * Basic financial and data analytic skills preferred * Ability to manage highly sensitive, confidential information in a diplomatic and dignified demeanour * Self starter with attention to detail ability to pay attention and learn preferences and requirements * Excellent relationship skills with the ability to analyse, anticipate business needs, and provide resolution in a timely and efficient manner * Advanced interpersonal sensitivities with aptitude for successfully navigating varied personality types * Ability to safeguard privacy, cybersecurity aware and technologically literate Tools & Technology Primary applications used include (but are not limited to): * Microsoft Outlook & Calendar * Microsoft Excel (high usage) * WhatsApp * Google Drive * Social media platforms * Other productivity and collaboration tools as required * Strong digital literacy and cybersecurity awareness are essential. To apply online, please click on the apply button. Alternatively for a confidential discussion please contact Jennifer Stewart on 0429 293 355 or JStewart@frontlineexecutive.com.au quoting the reference number above. Note: Not all our current vacancies are listed on job boards. Check out our Frontline Executive Retail website for a complete listing www.frontlinerecruitmentgroup.com/retail You can also connect with us via our social accounts for industry news, job seeking tips, and to be the first to know about new job openings! LinkedIn: www.linkedin.com/in/jennifermstewart3110 Facebook: www.facebook.com/FrontlineRetailExecutiveSydney