A small progressive team of construction professionals urgently needs an effective, responsible and motivated long term office administrator & book keeper to ensure the back of the house keeps humming along. This role also requires to manage a small portfolio of 17 tenants. This is going to be a part time role, of approximately 25 hours.
Job tasks and responsibilities
Job duties:
Maintain the organization's accounts for 3 separate companies in the group.
Implement and work in accordance with the system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
Comply with all legal requirements by studying requirements; enforcing adherence to requirements; filing reports/statements; advising director on needed actions.
Maintain insurances applicable to the business.
Work as a property manager for tenants.
Coordinate the tenants and service providers.
Order and maintain office supplies.
Daily
Issue and report back prior to completion each day – with a MYOB transaction report – each day.
Call any outstanding debtors to close outstanding payments.
Maintain accounts by verifying, allocating, and posting transactions.
Maintain historical records by filing documents – showing director, the filed documents.
Monthly
Prepare financial reports by collecting, analyzing, and summarizing account information (comparing results where applicable last month / this month).
Issue an Accounts Payable/Receivable report per company.
Complete the Financial Reporting sheets for the director (excel based).
Reconcile all accounts with banking records, and income remittances.
Ensure all insurances are up to date, by completing the insurance register for all companies.
Maintain the invoice register.
Make salary and superannuation payments.
Complete BAS and other taxation forms and lodge.
Ensure rentals for investment properties are up to date.
Balance the general ledger by preparing a trial balance; reconciling entries.
Ensure all rentals are being paid.
Annually
Complete a balance of the accounts.
Prepare financial statements and coordinate with the director and company accountant to complete these.
Roll over the accounts to the new financial year.
Skills and experience
Must have MYOB experience.
Have the utmost integrity.
Be accountable for their actions.
Be a responsible member of the team.
Be a permanent resident.
Be able to analyse financial information.
Be able to deal with complexity and conflicting directions.
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