Job Overview
This role is responsible for providing high-level administrative support to senior executives, ensuring the effective management of their schedules, priorities, and deliverables.
The Executive Assistant will coordinate meetings, travel, and communications, prepare accurate documentation, and maintain strong relationships with stakeholders.
This position requires proactive time management, action monitoring, and process streamlining to enable senior executives to focus on strategic priorities.
Key Responsibilities
* Provide timely and effective support across diary management, email inbox oversight, expense processing, and general coordination.
* Deliver high-level secretarial and administrative assistance to ensure the smooth operation of senior executives' busy schedules.
* Prepare accurate and professional documentation, presentations, reports, correspondence, and email communications.
* Organize and coordinate various meetings, including Board, project, and work-in-progress sessions.
* Manage meeting logistics such as agendas, supporting papers, catering, and technology requirements.
* Record, monitor, and follow up on actions and outcomes to ensure timelines and deliverables are met.
* Serve as a key liaison point between senior executives and external stakeholders, ensuring effective communication and collaboration.
* Build and maintain positive working relationships to support smooth information flow and alignment across the organization.
* Arrange comprehensive travel itineraries and accommodation for senior executives, ensuring efficiency and cost-effectiveness.
* Coordinate related logistics, including transport, meeting locations, and on-the-ground requirements.