* Opportunity to work closely with Founder & Executive team
* Dynamic role in a luxury property development company
* Entrepreneurial, fast-paced and values-led culture
This is You
* You are a highly organised, experienced administrative professional who thrives in a fast-paced, high-performing environment.
* You instinctively anticipate needs, streamline operations and support leadership to focus on strategic priorities.
* You pride yourself on being discreet, efficient, and trusted. You know how to get things done efficiently with impeccable attention to detail.
* You are methodical in your approach, resilient under pressure and bring a brilliant service mentality to everything you do.
* You enjoy working closely with visionary leadership, where no two days look the same and your input makes a genuine difference.
* You're confident liaising across the business, juggling competing priorities and ensuring that both business and personal matters are handled seamlessly.
This is Kokoda
At Kokoda Property, we offer inspiring workplaces, rewarding careers and the opportunity to truly make a difference. We don't do the 'norm'; we were built on going against the odds and saying yes, when others say no.
We pride ourselves on delivering superior quality and exceptional customer service, making us a leader within the industry. We seek out others who will come to work every day to make a difference, whether large or small, in the lives of those who work here and to the people who live in the places we build, and they call home. The company currently has projects under management of $2.5 Billion across 2 states and has received various awards for market leading property developments.
For us, it's just as important that you fit within our culture, our values, and our ambitions, as it is that you bring the skills and experience to truly make a difference in the work you do. You are enthusiastic about going the extra mile, testing yourself and seeing what is possible.
About the Opportunity
Reporting directly to the Executive Business Manager and working closely with the Managing Director, you'll be the operational backbone of the executive office required to work full time on site. Your day-to-day will include:
* Managing executive travel arrangements and related bookings.
* Assist with managing emails, executive calendars (scheduling, meetings, prompt correspondence and documentation).
* Meticulous and timely maintenance of the executive filing system.
* Maintenance of the executive office, ensuring impeccable presentation and organisation.
* Acting as the first point of contact for executives, handling inquiries and requests, and ensuring smooth communication across the business.
* Prepare and edit correspondence, communications, presentations and other documents on behalf of the executive team.
* Coordinate and attend internal and external meetings by preparing materials, booking venues, coordinating necessary equipment, taking and distributing minutes, and following up on action items.
* Assisting with event planning and execution as needed.
* Assisting with executive errands including coordinating purchases and managing invoice payments.
* Assisting with administration and management of office functions as required, particularly in busy periods and when office managers are on leave.
About You
* Minimum 5 years' experience in a similar role and/or working in partnership with senior executives, particularly in a privately owned business.
* Excellent oral and written communication skills.
* Strong stakeholder engagement skills, including the ability to support colleagues with management of competing priorities.
* Motivated and organised approach to workload, drawing on a strong work ethic and service-based mentality.
* Curious by nature, resilient and proactive approach to problem solving, with the ability to be creative and think outside the square.
* Ability to be adaptable to working styles and situations.
* Excellent technical capability (predominantly Microsoft & web-based application).
* Experience in property related industries highly valued.
On Offer
We are offering a challenging, rewarding, and inspiring opportunity. You will work in an entrepreneurial culture in our Cremorne office, which has been specifically designed to support your innovation and inspiration.
If you feel you have the necessary qualities for this role, please tell us in your cover letter why you will be an asset to the company, including your relevant experiences and qualifications.
To learn more about who we are, and what we do, watch our Path Less Travelled video (below), and visit our website to learn more about our luxury residences.
The Path Less Travelled
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Construction
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