Role
We currently have an exciting opportunity for an Office Services Assistant to join our Darwin Facilities and Office Services (FOS) team on a permanent, full-time basis.
Key Responsibilities
Daily tasks include:
* Prepare the office for the day.
* Replenish office and catering supplies.
* Perform routine maintenance of coffee machines and dishwashers.
General daily/weekly tasks include:
* Provide accurate, timely document services – photocopying, digital printing, scanning, binding and laminating.
* Coordinate incoming and outgoing mail, cost recoveries, courier quotes and bookings; e‐Fax requests; complete scheduled internal mail rounds.
* Record and recover costs for print, copy, postage and courier services against client matters.
* Monitor, replenish and organise stationery, office consumables and print‐fleet supplies; arrange maintenance with vendors.
* Action and close requests logged via the FOS Helpdesk.
* Maintain a clean, safe and well‐organised work area; observe all Health & Safety requirements.
* Coordinate and support facilities‐related tasks such as maintenance, security, staff movement requests, and manual handling. Office desk setups & relocations.
* Ensure contractors sign in correctly using the Rapid Contractor Management System and provide tenancy access as required.
Physical requirement: This role has a physical element and manual handling will be required.
Skills & Experience
* Higher School Certificate or equivalent.
* 12 months experience in a similar administration position (highly desired).
* Strong oral and written communication skills.
* The ability to manage a high volume of work and pick up new tasks quickly.
* Excellent attention to detail.
* Proficiency with Microsoft Outlook, Word and Excel as well as Adobe Acrobat functionality.
* A polished and professional approach, aligned to a corporate law firm environment.
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