Face Mining Services Pty Ltd is hiring a Full-time Administration Manager in Sydney, NSW. Apply now to be part of our team.
Requirements for this role
Looking for candidates available to work:
Mon afternoon
Mon morning
Tue afternoon
Tue morning
Wed afternoon
Wed morning
Thu afternoon
Thu morning
Fri afternoon
Fri morning
More than 4 years of relevant work experience required for this role
Expected salary: $95,000 – $105,000 per year
Face Mining Services is looking for a full-time Administration Manager. This is your chance to join a great team and you will be working closely with the Managing Director of the business. The position is based at our Sydney office at
64 York Street, Sydney NSW ****
, with site and client visits across NSW as required.
Face Mining Services specialises in delivering workforce and project management services for underground, surface and civil projects. Founded in ****, Face started out as an OHS&T consultant company in the mining industry. Since then, Face has added multiple service lines and capabilities to offer an integrated service for mining operations and are a reliable quality service provider around Australia, New Zealand, Europe and Africa.
Qualifications and Experience
Related tertiary education qualification – at least a Bachelor
At least 5 years relevant work experience in an Administration role can substitute for education qualification
Must have experience in Administration duties around the mining industry
Skills
Excellent numerical skills
Strong attention to detail skills
Time management skills
Proficient in MS-Office
Must have knowledge of Job Adder system
Must have background in using Docusign, GoHighLevel, Canva and XERO
Must be familiar with AI tools and Automations
Payroll and Accounts background
Strong written and verbal communication skills
Ability to meet deadlines
Strong analytical skills
Problem solving skills
Working in a team
Responsibilities
Operation Functions
Reporting to Managing Director and Operations Manager on a daily basis
Providing operations support to the Operations Manager
Developing and documenting the organisation's standard operating procedures, systems, guidelines and processes that will be used by the organisation's labour hire employees
Managing administration assistants located overseas that are contracted to provide service to Face Mining
Assigning duties and responsibilities to administration assistants located overseas that are contracted to provide service to Face Mining
Facilitating and conducting of weekly operations meeting
Recruitment Functions
Managing the organisation's staff resources such as preparation of job advertisements to ensure that the organisation has labour hire employees for different clients
Preparing monthly reports and database analysis of the organisation's labour hire employee activities which is submitted to the Managing Director
Posting job advertisements to relevant platforms
Mobilisation Functions
Managing the mobilisation of labour hire employees to their assigned sites and duties
Managing pre-employment booking requirements relevant to site placements
Preparing and managing employment offers with all required information for approval by Accounts and Payroll Manager
Preparing and managing approved contracts, documents and other site requirements for labour hire candidates to complete through Docusign
Managing and establishing labour hire candidate files to ensure all documentation is received and filed properly
Coordinating the return and filing of required mobilisation paperwork into FACE systems against mobilisation schedule
Liaising with clients and sites for onboarding requirements, inductions and roster and crew assignment
Managing touch points during the labour hire process
Managing the organisation's Job Adder system
Managing the organisation's Docusign system
Workforce Management Functions
Communicating and coordinating with labour hire employees
Managing and maintaining files of employees in Dropbox with document naming conventions and Job Adder profiles with current and relevant information
Managing and maintaining Job Adder database including labour hire candidate care functions
Preparing and managing employee, accommodations and site incidents reports using MS Excel
Managing and maintain Dropbox system
Developing slack management report
Marketing Functions
Developing and managing the organisation's resources such as social media accounts – Facebook, LinkedIn (both personal and Face Mining's pages)
Advertising and posting the organisation's holidays, events and jobs seminars in different social media platforms
Finance Functions
Preparing wage rates using labour calculator which is submitted to the finance team
Processing Accounts and Payroll
Providing accurate information and reports to the finance team which are used in preparing the organisation's financial reports and budgets
Coordinating with the finance team when required
Only applicants that meet our requirements will be shortlisted.
Be careful – Don't provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.
#J-*****-Ljbffr