We are seeking a dedicated Operations and Supply Chain Specialist to support the smooth and efficient running of our daily operations. This role ensures accuracy in procurement, logistics, inventory management, accounting support and cross-team coordination. The successful candidate will help strengthen operational workflows, improve productivity and maintain excellent documentation across the organisation.
Key Responsibilities
Accounting and Administrative Support
• Ensure accuracy and timeliness of financial and administrative records
• Reconcile payments in Xero, enter bills, supplier invoices and sales records
• Support general office and administrative tasks to meet operational requirements
• Maintain proper documentation of transactions and compliance with accounting guidelines
Procurement and Logistics
• Manage timely ordering, shipping and delivery of materials
• Prepare and issue purchase orders and maintain procurement records
• Coordinate shipments, monitor delivery status and manage clearance documents for import and export
• Arrange shipping of stock to Australia with accurate documentation
Inventory Management
• Monitor stock movement and ensure accurate inventory reporting
• Prepare daily stock-on-hand reports for clients
• Assist with stock take, data entry and reporting requirements
• Coordinate with warehouse teams to ensure smooth material flow
Creative and Team Coordination
• Provide support to creative, production and warehouse teams
• Coordinate packaging artworks, design library updates and related materials with the graphic artist
• Check artwork outputs and packaging for accuracy
• Support packaging activities and ensure tasks are documented and organized
Process Improvement
• Identify workflow inefficiencies, delays and bottlenecks
• Recommend improvements to streamline operations and reduce errors
• Support management in implementing and monitoring new procedures
Reporting
• Prepare and submit periodic operational, logistics and inventory reports
• Ensure reports are complete, accurate and delivered on time
Other Duties
• Assist in maintaining efficiency across the Operations and Supply Chain Department
• Perform other related tasks as assigned by management
Qualifications
• Bachelor's degree in Business Administration, Supply Chain, Logistics, Operations Management or related field
• Three to five years of experience in procurement, logistics or supply chain
• Knowledge of procurement, logistics and inventory processes
• Experience with Xero or similar accounting platforms
• Strong attention to detail and organizational skills
• Excellent communication and coordination abilities
• Proactive mindset with strong problem-solving skills
• Computer literate