Overview
Executive Officer (850183) - Public Trustee
Location: Hobart, South region. Permanent, full-time role within the Public Trustee Executive Management Team. Applications must be submitted by Sunday 14 September, 2025 11:55 PM (AEST).
Award/Classification: Tasmanian State Service Award - General Stream Band 4
Salary: $83,011.00 to $95,547.00 per annum
Hours: 73.50 hours per fortnight with flexible options available.
Major Functions
* Provide superior, confidential Executive Officer support to the Chief Executive Officer, Senior Leadership Group members, Board of Directors and committees; manage commercially sensitive matters; coordinate meetings, travel itineraries and functions; administer and oversee Ministerial correspondence.
* Prepare confidential documents, compile agendas and board papers; ensure materials are accurate and available; monitor action items and work assignments; advise on deadlines, systems and policies as required.
* Manage the CEO's diary and liaise with the executive team, external stakeholders and other Government entities; act as the first point of contact between the public, Heads of Government Agencies, Ministers offices and the CEO.
* Coordinate and support the Complaints Handling Procedure, including advising, developing and recommending approaches to achieve objectives; track activities to meet compliance timeframes.
* Collaborate with the WHS Committee and managers to coordinate facilities operations across all four office locations; ensure safe, compliant working environments; organise maintenance, audits and corrective actions as needed.
* Serve as the first contact for property managers in the administration and renewal of lease contracts for four statewide tenancies; facilitate communication, process lease agreements, and address lease-related inquiries; monitor terms for compliance and renewals.
* Liaise with diverse stakeholders including Government agencies and the public to obtain and provide information, ensure timely responses and maintain workflows.
* Maintain a Contractor Management Register to track, evaluate and ensure contractor compliance; collate licences and insurances and ensure safety and regulatory standards are met.
* Provide high-level support to the Marketing team as needed; produce high-quality documents and public-facing materials for the Public Trustee's website in line with branding guidelines.
* Perform other duties consistent with the assigned classification and the occupant's skills, competence and training.
Requirements
Pre-employment Checks
The Head of State Service requires the person nominated for this vacancy to satisfy pre-employment checks before taking up the appointment.
The following checks are to be conducted:
Arson and fire setting; Violent crimes and crimes against the person; Sex-related offences; Drug and alcohol related offences; Crimes involving dishonesty and deception; Making false declarations; Malicious damage and destruction to property; Serious traffic offences; Crimes against public order or relating to the Administration of Law and Justice; Crimes against Executive or the Legislative Power; Crimes involving Conspiracy.
Disciplinary action in previous employment may also be considered.
Information for Applicants
To apply, provide a Short Form Application (1-2 page covering letter outlining experience, skills and knowledge related to the Statement of Duties) and a copy of your current resumé/CV. Please note that a separate statement addressing selection criteria is not required. Apply online via the ApplyNow button. Refer to the Information for Applicants (PT) document for further information. Attachments must be in Microsoft Word or PDF format. If unable to submit online, contact the Department of Justice Recruitment Team on (03) 6165 4911.
Additional Information
We encourage applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people. Public Trustee supports reasonable adjustments in any stage of the assessment process. We are a diverse and inclusive workplace and support flexible working arrangements.
Other details: Location – Hobart; Region – South; Employment type – Permanent, full-time.
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