Job Description
About Gilbert + Tobin (G+T)
G+T is a leading transactions, regulatory and disputes law firm. We handle some of the most complex transactions in Australia, advising acquirers, targets and financiers. We are trusted by clients on sensitive regulatory investigations and approvals, litigation and Royal Commissions.
Our firm is committed to outstanding citizenship. We have a proud track record of delivering pro bono legal services and championing key social causes, including marriage equality and reconciliation with Australia's First Nations peoples. We also lead the way on gender equality, with the highest proportion of women partners among major Australian law firms.
About the role
Join our team as an executive assistant, working closely with a partner and a team of lawyers across Corporate Advisory and Technology and Digital team in a high-performing and supportive environment.
You will be supported by experienced executive assistants and have the opportunity to continue building your skills while providing essential, reliable support across two busy practice groups.
G+T's Corporate Advisory specialists advise on some of Australia's most significant deals and governance matters. With deep expertise in capital markets, mergers and acquisitions and board advisory, the team is known for partnering closely with clients to deliver technically sound, commercially strategic advice across a broad range of sectors.
Our T+D specialists operate at the cutting edge of digital, data, cyber and AI regulation. We combine deep know-how with the agility and ingenuity to help our clients get the most value from digital innovation. From steering tech acquisitions to success, to resolving complex disputes for major tech players or contracting mission-critical software, our expertise helps our clients stay ahead of regulatory change and capture growth opportunities.
Responsibilities
Your day-to-day responsibilities include:
* Diary and email management
* Monthly billing and accounts reporting and management
* Document and file management across multiple matters
* Liaising with clients and external parties
* Managing e-filing processes
* Organising travel, flights and accommodation
* Providing general administrative support as required
About you
You are an experienced executive assistant, ideally with a background in legal administration, who brings:
* At least three years' experience as an executive assistant, legal secretary or equivalent practical experience
* Strong attention to detail, particularly in billing, documentation and proofreading
* Excellent organisational skills and the ability to manage competing priorities
* Confidence working within structured systems and established filing protocols
* Clear written and verbal communication skills, with the confidence to engage with senior stakeholders
* A proactive, can-do approach and a willingness to learn from experienced executive assistants
* Solid capability in Microsoft Office, with the ability to quickly learn new systems
What We Will Offer You
Gilbert + Tobin will offer you a friendly, flexible and professional working environment. In addition to top of market remuneration, we provide our people with benefits such as up to 26 weeks' paid parental leave, additional annual leave, complimentary lunches on Tuesdays and Thursdays for our people, 'end of trip facilities', exclusive retail discounts, social events, and much more, which you can view here:
Our Perth office is based in beautiful sunlit open planned offices with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.
How to apply
Please submit your interest via our careers website with a covering letter and CV.
Should you require an adjustment to participate in the recruitment process please get in touch.
We are committed to providing and maintaining a diverse and inclusive environment and a culture which fosters and celebrates difference. For G+T it is about diversity of thinking and bringing people's life experience into the mix and making sure that we are as diverse as the Australian community.
Additional Information
Please submit your interest via our career's website with a resume.
We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.