About the Company
Everything Fleet (a new division of Jonday Holdings) is an Australian owned and operated company that have been supplying vehicles to some of the biggest companies within the gas/oil, mining, construction, film and sporting industries for over 30 years.
Our services include subscription, leasing and rental hire and covers everything in-between from smash repairs to mechanical services.
With a focus on supplying customised vehicle solutions to our clients, we stand by our heritage of delivering innovation with the highest quality service standards. We value people who are eager to learn, are enthusiastic, and who want to have a little fun along the way
About the Role
We are looking for an experienced, self-motivated Office Administrator, who can alleviate the day-to-day admin pressures from the Management Team, so that they can focus on driving the business forward.
This is a fast-paced role, so you must be a confident all-rounder who is willing to take on a large number of tasks that will vary from day to day and where no task is too big or too small, ensuring that the office is always running at maximum efficiency.
Based in Southport, this role is a permanent full-time role, where you will work Monday - Friday, predominantly office hours 8am - 4.30pm, however flexibility to work additional hours to meet the needs of the business. From time to time this role may require you to travel which could include an overnight stay.
Key Responsibilities:
- Provide all round administrative & PA support to the Management Team & other staff in the office
- Produce reports, correspondence, and spreadsheets in a timely and accurate manner, as required
- Carry out rate and fleet administration
- Undertake research on projects and update the team with accurate and current information
- Assist in the preparation and submission of reports, quotes, and tenders for government and other large corporate customer contracts
- Organise travel for all team members including flights and accommodation
- Management of the Events Calendar, including organise, co-ordinate and attend various events, ensuring sponsorship, promotional and marketing material is current to pro-actively promote the Brand
- Liaise with the Social Media team; update and maintain company website; interact and respond to Social Media platforms and Google reviews on behalf of the Company
- General admin duties such as arrange team meetings including minute taking, uniform management, data entry, filing, copying, and maintaining accurate data in our clients CRM
- Order and maintain stationery, kitchen supplies, collect mail from the post office as as well as run errands as directed outside of the office
- Assist with ad-hoc duties as required
Required Skills & Experience:
- Demonstrated experience in a similar Office Admin or PA role is a MUST with experience in the Vehicle Rental industry highly regarded
- Experience interacting with corporate social media platforms and website maintenance will be highly regarded
- Strong Microsoft office experience including Word, Excel. Powerpoint & Outlook with the ability to quickly learn in-house systems, with WordPress highly regarded
- JP Qualified or happy to get certified
- Excellent communication skills both verbal and written, with the ability to build positive relationship with both the internal team whilst providing excellent customer service to our Corporate Customers
- Ability to multi-task, be highly organised with strong attention to detail, time management skills as well as be solution focussed
- Strong ability to work unsupervised, have a strong work ethic, a sense of responsibility and accountability
- Own reliable transport to get to and from work with a clean valid Australian Driver's License
**Benefits**:
- Bonuses / performance incentives
- Reward and recognition programme
- Ongoing career development and progression opportunities
- Product discounts
- Paid uniform
- Paid day off for your birthday (after 6 months with the company)
**Salary**: $60,000.00 - $65,000.00 per year
Schedule:
- 8 hour shift
- Flexible hours
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Southport, QLD: Reliably commute or planning to relocate before starting work (required)
Work Authorisation:
- Australia (required)