Vacancy Name
Executive Assistant to Executive General Manager Planning and Infrastructure
Vacancy No
VN435
Location
Adelaide Airport
Employment Type
FT - Full-time
Hours Per Week (Part Time Only)
Position Purpose
This role is accountable for high level efficient administrative and confidential support for the Executive General Manager Planning & Infrastructure.
Key Accountabilities
Administrative support
* Coordinate and manage the EGM's calendar, schedule meetings, appointments and travel arrangements
* Maintain meeting schedules and diary commitments for EGM and ensure provision of information is received in a timely manner prior to meetings; undertake any relevant research required to support meetings
* Prepare agendas, compile documents, and organise necessary materials for meetings. Attend meetings to take minutes and track action items as required.
* Support the EGM in the coordination of internal approvals processes in an efficient and streamlined manner
* Maintain and manage the EGM "to do list", ensuring that priority items are undertaken as required
* Support the EGM in staying connected with industry and team
* Monitor, prioritise, and respond to emails on behalf of the EGM, ensuring timely communications
* Organise, maintain, and retrieve documents, files and records, both physical and digital, ensuring confidentiality.
* Support the EGM in the delivery of administration tasks including reporting, budgets (preparation and monitoring), business plans, responding to shareholder, board and Executive Committee enquiries, risk registers, training registers, presentation preparation for external meetings, forums and functions
* Efficient management and Chairing of the Planning Coordination Forum and relevant Associations/Committees
Internal & External Presentation and Communication
* Create and refine materials for internal and external presentations, ensuring they are professional, engaging, and aligned with the airport's branding and strategic messaging
* Assist the EGM in preparing for presentations, including slide design, and technical setup
* Draft and disseminate communication to industry contacts, partners, and external stakeholders, ensuring alignment with corporate messaging
Stakeholder and Board Communication
* Manage and respond to inquiries from shareholders, board members, and the Executive Committee, ensuring timely and accurate communication
* Assist in the preparation of board meeting materials, including reports, presentations, and briefing documents, ensuring all content aligns with the executive's strategic objectives
* Liaise with internal and external stakeholders, ensuring all communications reflect theEGM's priorities and the airport's strategic goals
General Duties
* Other duties as required;
* Embed Customer Service in attitudes and actions;
* Contribute to a safe, healthy and discrimination free workplace;
* Comply with the WHS Responsibility Guidelines;
* Comply with the Environmental Responsibility Procedure;
* Live the AAL Values
Qualifications/Skills/Experience
* Satisfactory completion of secondary schooling to tertiary acceptance standards.
* Drivers Licence
* Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook applications
* Experience in a broad range of administration functions and procedures
* Experience in dealing with a broad range of customers, internal and external to quickly gain rapport
* Utilise discretion with sensitive matters
* Experience operating in a high paced environment with changing prioritise
* Ability to work under tight deadlines to meet urgent demands
* Ability to exercise initiative and judgement and skills to anticipate needs of the EGM and determine appropriate action strategies
* Report and email writing experience
* Excellent verbal and written communication skills, as well as effective listening skills with team members and stakeholders.
* Ability to work independently and in a team
* Ability to effectively plan, organise and prioritise work on a daily basis, work on multiple tasks accurately and understand issues quickly and manage changing priorities
Applications Close Date
17 Mar 2026