Company Description
Phone Homes is a leading property investment service that simplifies the process of purchasing positive cashflow investment properties. By connecting clients with dedicated investment property experts, the service allows investors to complete the property purchasing process entirely over the phone, providing convenience and affordability. With a comprehensive turn‑key approach, Phone Homes collaborates with a network of strategic property partners to help Australians invest in properties across the country from anywhere. The seamless process is designed to make property ownership both accessible and straightforward.
As an Executive Assistant at Phone Homes, you'll be a key support to senior leadership and the broader team. You'll manage schedules, client communication, documentation, and internal workflows, ensuring nothing slips through the cracks.
You'll work closely with clients, brokers, accountants, and internal stakeholders, acting as a trusted point of contact and helping guide clients through our processes with professionalism and care.
Key Responsibilities
* Supporting senior leadership with diary management, scheduling, and coordination
* Acting as a point of contact for clients and introducing/ managing them through Phone Homes processes
* Booking and coordinating meetings (primarily via Zoom) and managing calendars
* Preparing, managing, and tracking contracts and documents using Adobe Acrobat
* Maintaining accurate records in CRM systems and ensuring workflows are followed
* Liaising with brokers, accountants, and strategic partners
* Prioritising tasks and supporting smooth day-to-day operations
About You
* Previous experience in Real Estate as an Executive Assistant or in a Senior Administrative role preferred
* Strong communication and relationship management skills
* Highly organised with excellent attention to detail
* Confident using Zoom, Adobe Acrobat, CRM systems, and Google Workspace
* Proactive, reliable, and comfortable working independently
* Professional and adaptable in a fast-paced environment
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