Role purpose
The APS6 Coordinator, Exhibitions is a key operational role within the Exhibitions Business Unit, supporting the planning, coordination and delivery of the Museum’s on-site, temporary, gallery and touring exhibitions. Working under the direction of an EL1 Manager, the Coordinator provides hands-on support across a range of exhibition initiatives, contributing to the successful delivery of compelling, audience-focused projects aligned with the Museum’s strategic vision and narrative.
This position is one of six APS6 roles within the Exhibitions Business Unit. All Coordinators share the same position description and are expected to work collaboratively and flexibly across the team, providing surge capacity and support to priority areas as required, while remaining focused on their assigned core projects. This structure enables a responsive, high-performing team capable of delivering a dynamic and nationally significant exhibition program.
The role supports activity across the exhibition lifecycle - from planning and development to installation and evaluation - including scheduling, procurement, risk management, budgeting and stakeholder engagement. The Coordinator, Exhibitions works closely with internal teams and external partners to ensure that project milestones are achieved and deliverables meet institutional standards, timelines and cultural protocols.
This role requires strong coordination skills, attention to detail, cultural awareness and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be a confident communicator and agile problem-solver, committed to delivering inclusive and impactful exhibitions that reflect and enrich the Museum’s audience experience. They will work within defined parameters, escalating only complex or high-risk issues to EL1 leadership, and may provide mentoring or informal guidance to APS5 and other support staff in the Exhibitions Business Unit.
Key accountabilities
* Coordinate aspects of temporary, touring and gallery exhibitions, supporting the delivery of project timelines, logistics and documentation in alignment with project plans.
* Assist Managers in monitoring budgets, procurement activities, risk registers and contract administration, ensuring compliance with public sector and Museum frameworks.
* Prepare and maintain high-quality project documentation, including meeting notes, schedules, procurement records and progress reports.
* Work collaboratively across teams and with external partners - such as contractors, designers and community stakeholders - to support the smooth and timely delivery of projects.
* Support inclusive and culturally respectful practices, including the integration of First Nations voices, accessibility standards and child-safe principles within project development.
* Undertake project research and benchmarking, contribute to evaluation processes, and support innovation and continuous improvement across the BU’s exhibition practice.
* Maintain accurate records and uphold strong administrative, procurement and documentation practices aligned with government and Museum requirements.
* Provide flexible support and surge capacity across the Business Unit as needed, while maintaining a clear focus on assigned key project responsibilities.
* Demonstrate a strong commitment to Work Health and Safety (WH&S) by actively supporting a positive safety culture, following the Museum’s WHS policies and procedures, and complying with reasonable instructions to ensure alignment with the Work Health and Safety Act 2011.
To apply
Applicants must include a one-page pitch addressing their suitability for the role against the essential and desirable Skills, experience and qualifications. Applicants must also provide a current CV and contact details for 2 referees.
Applications close 11:59pm Sunday 22nd March 2026.
Reasonable adjustments are available throughout the recruitment process. If you require, or would like to discuss reasonable adjustments, please contact the Contact Officer for this position.