About the Position
We are seeking a skilled and detail-oriented professional to deliver high-level administrative support across key operational and engineering functions.
Key Responsibilities
* Perform various administrative duties including document control, record keeping, scanning, and courier coordination.
* Create and manage purchase requisitions and orders in Oracle and Maximo systems.
* Assist with new hire onboarding, arranging site access, PPE, and workstations.
* Maintain SharePoint document control and generate reports using Excel and Visio.
* Support key leaders with site visit coordination, stakeholder communications, and event logistics.
* Contribute to engineering and operations reporting, including daily KPIs and monthly submissions.
* Support safety, HR, engineering, and operational teams in project documentation and compliance.
* Deliver exceptional customer service standards across internal and external stakeholder interactions.
Requirements
* Minimum 3 years' experience in an administrative support or terminal operations role.
* Strong Microsoft Office skills with demonstrated proficiency in Excel, Outlook, and Visio.
* Experience with CMMS (e.g., Maximo) and procurement platforms (e.g., Oracle) is highly regarded.
* Ability to prepare reports, manage workflows, and maintain accurate documentation.
* Knowledge of purchasing, receiving, and invoicing processes.
* Well-developed verbal and written communication skills with a customer service focus.
* Proven ability to multitask and prioritize in a fast-paced environment.
* Familiarity with port or heavy industry operations is desirable.