Administrative Coordinator – Full-Time
North Geelong, VIC - Contract Food Manufacturing
Join a growing food manufacturing business where your organisational skills will make a real difference.
About Us
We're a contract food manufacturer based in North Geelong, producing high-quality, clean label food products for a diverse range of clients. With a small, dedicated team of 10, we pride ourselves on agility, precision, and continuous improvement. As we grow, we're looking for an experienced Administrative / Logistics Coordinator to become the central hub of our internal operations.
About the Role
Ideally, this is a full-time, hands-on role for someone who thrives in a dynamic environment and enjoys keeping everything running smoothly behind the scenes. You'll be responsible for managing and improving our internal administrative processes - from production records to dispatch logistics.
You'll also play a key role in implementing and refining systems, contributing to the efficiency and scalability of our operations.
Key Responsibilities
* Process and archive internal documents and production records
* Organise freight and dispatch, liaising with logistics partners
* Track stock movements and support inventory control
* Generate invoices and monitor purchase orders
* Maintain checks and balances across administrative workflows
* Support cross-functional teams (production, logistics, finance)
* Contribute to process improvement and documentation
What We're Looking For
* Proven experience in an administrative or operations coordination role
* Thorough understanding of warehousing and logistics
* Strong attention to detail and accuracy
* Ability to track multiple processes and maintain oversight
* Proactive and process-oriented mindset
* Comfortable working in a fast-paced, hands-on environment
* Proficient in Microsoft Office (especially Excel); experience with inventory or ERP systems is a plus
What We Offer
* A full-time role in a growing, values-driven business
* The opportunity to shape and improve internal systems
* A supportive, close-knit team that values initiative
* Variety in your day-to-day and real impact on operations
Apply Now
If you're ready to bring structure and energy to a dynamic food manufacturing environment, we'd love to hear from you.
Please submit your resume and a brief cover letter outlining your experience and what excites you about this role.
About the Company
We are a contract food manufacturer based in North Geelong, producing high-quality, clean label food products for a diverse range of clients. With a small, agile team of 12, we specialise in delivering flexible, customer-focused solutions across a variety of food categories. Our commitment to quality, innovation, and operational excellence drives everything we do-from sourcing ingredients to dispatching finished goods.
As a growing business, we're building a strong foundation of systems and processes to support our next phase of expansion. We value initiative, accuracy, and a hands-on approach to problem-solving.
Why Join Us
* Be part of a tight-knit, collaborative team where your contributions are visible and valued
* Enjoy the variety and ownership that comes with working in a small, fast-paced business
* Help shape and improve the way we work - your ideas will be heard and implemented
* Work in a dynamic industry with a focus on clean label, high-quality food production
* Join a company that's growing sustainably and investing in its people and processes