Overview
* 12 month contract with 12 month extension possibility
* Full-time - 37.5 hours per week
* NV2 Clearance Essential
Responsibilities
* manage the office and diary of at least one SES Officer.
* manage the SES Officer/s email inbox, calendar and appointments, and associated briefing requests.
* coordinate and prepare meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines
* manage office systems and records using Microsoft Office, SAP, PDMS and TRIM (electronic file management systems)
* undertake research and analysis to support project and administration or coordination tasks
* organise domestic and international travel, including visa applications, travel itineraries and financial reconciliations
* operate with discretion and use judgement in managing the flow of work and visitors for your SES
* work collaboratively across the department to achieve outcomes
* provide support and assistance to the administrative coordination units in your work area.
Candidate requirements
* have excellent interpersonal skills - as the 'face of the office' be able to interact positively with a wide variety of stakeholders
* be approachable and build and sustain positive relationships with stakeholders
* be highly organised - adept at managing multiple diaries and the reprioritisation of tasks to accommodate competing and changing priorities
* thrive in a high-volume environment, working with limited direction and supervision
* handle sensitive information with tact and discretion, maintain confidentiality and adhere to the APS Code of Conduct and values.
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