* Maitland location I Office-Based Role
* Full Time hours
* Temporary (with potential to convert to permanent)
An established and growing trades services business in the building and facilities services industry is seeking an experienced Scheduling Coordinator to join their Maitland-based team.
About the Role
Reporting directly to the Operations Manager – Trade Services, you will play a key role in coordinating daily operations across multiple service lines, with HVAC forming a large portion of the workload.
Your responsibilities will include:
* Scheduling and coordinating service jobs across the trade team
* Filtering and prioritising incoming service requests
* Preparing and issuing job quotes
* Entering work orders and managing cost allocations
* Preparing completed jobs for invoicing
* Coordinating communication between technicians, internal teams and clients
* Maintaining accurate records and administrative systems
Most work is contracted services, spanning:
* HVAC (majority of scheduling)
* Building maintenance
* Plumbing
* Pest services
* Specialised cleaning (periodical work)
* Hygiene services
* Grounds maintenance
About You
To be successful in this role, you will bring:
* Strong job scheduling experience (HVAC highly desirable)
* Proficiency in Aroflow (desirable but other similar scheduling systems will be considered)
* Excellent organisational and time management skills
* High attention to detail, particularly with quoting and invoicing preparation
* Ability to prioritise and manage competing demands in a fast-paced environment
* Confident communication skills with both trades and clients
* A proactive, self-sufficient approach
* Experience within trades, facilities maintenance or building services environments will be highly regarded.
What's on Offer
* Immediate start available
* Opportunity to secure a permanent position with an attractive salary and monthly RDO
* A close-knit, operationally focused team
This role is critical for operational continuity, so we're looking to move quickly. If you're an experienced Scheduling Coordinator who can hit the ground running, we'd love to hear from you.
How to apply
For a confidential discussion, please contact Natalie Doolan on 02 4927 2035 or email natalied@peoplefusion.com.au.
At peoplefusion, we don't just accept diversity and inclusion — we celebrate it. We are committed to creating equal opportunities regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people of all backgrounds. If you require assistance with your application, please don't hesitate to contact us.
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