Personal Assistant to the Managing Director
WA UNIVERSAL is a leading crane, rigging and transport organisation supporting major construction projects across Western Australia. As our Managing Director continues to drive strong growth and operational excellence, we are seeking a highly organised and proactive
Personal Assistant
to provide both business and personal support.
This role is ideal for a driven individual who thrives in a dynamic environment, can manage competing priorities, and understands the need for confidentiality, accuracy and professionalism at all times.
About the Role
The Personal Assistant will work closely with the Managing Director, providing high-level administrative support across both business and personal domains. You will ensure smooth day-to-day operations, maintain critical deadlines, manage workflows, and help keep communication flowing across departments, clients, and partners.
You will be responsible for:
Executive Administration
Managing the Managing Director's calendar, scheduling, and prioritisation of appointments
Coordinating inbox management, drafting correspondence, filtering emails, and addressing urgent matters
Monitoring deadlines, reminders, and key deliverables to ensure commitments are met
Preparing documents, reports, briefings, presentations, and meeting packs
Taking meeting minutes and ensuring action items are followed through
Business Operations Support
Monitoring multiple construction and client portals for project correspondence, updates, compliance requests, and communications
Assisting with preparation of bids, tenders, and submissions
Supporting mobilisation, operations, and project teams with administration and information management
Coordinating travel, accommodation, and logistics as required
Maintaining accurate digital filing systems, registers, and document control
Personal Support
Assisting with personal errands, household administration, and scheduling
Managing personal appointments, bookings, and calendars as required
Providing general support to streamline work/life tasks and reduce administrative load
What We're Looking For
Prior experience in a Personal Assistant, Executive Assistant, or high-level administrative position
Excellent written and verbal communication skills
Strong organisational ability with exceptional attention to detail
Confidence navigating industry platforms such as Procore, Hammertech, Simpel, Aconex or similar (preferred but not essential)
Ability to work independently, solve problems, and anticipate needs
Integrity, discretion, and professionalism at all times
High proficiency in Microsoft Office and general digital literacy
Ability to adapt quickly when priorities shift in a fast-paced business
A proactive, calm and solutions-focused mindset
Hours, Location & Conditions
Full-time role
, Monday to Friday, 40 to 50 hours per week
Based at
WA UNIVERSAL, 36 Baretta Road, Wangara
Competitive salary based on experience
All employment conditions aligned with the Fair Work Act and National Employment Standards
Onsite, in-person role with direct access to the Managing Director
Long-term career stability within a respected and growing industry leader
How to Apply
If you are highly organised, loyal, and ready to support a Managing Director operating at a fast pace across business and personal commitments, we'd love to hear from you.
Please submit your
resume
and
cover letter
outlining your relevant experience and why you would be a great fit for this role.
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