About this Role
This position provides high-level administrative support to the Executive Director, fostering effective communication between the office and internal and external stakeholders.
* Support the Executive Director in carrying out key duties and responsibilities of the Unit.
* Nurture relationships with critical stakeholders within and external to the organisation.
* Provide information and assistance to Divisional Managers as needed.
* Cultivate strong team relationships among colleagues.
* Coordinate quality and document control of Council and Executive Management reports and Divisional policies and procedures.
* Research information on a range of issues, develop recommendations and prepare presentations.
* Monitor the Divisional Corporate Plan and provide regular updates to the Executive Director.
* Assist in developing and monitoring the Executive Director's annual objectives.
About You
To be successful in this role, you will have a tertiary qualification in a related field and relevant senior secretarial experience or extensive experience in a senior secretarial/Executive Assistant role.
* Excellent organisational skills, including experience in coordinating meetings, seminars, travel, etc.
* Able to coordinate the office of a Senior Executive.
* Well-developed written communication skills, enabling you to prepare draft reports, letters, agendas and correspondence as required.
* Demonstrated negotiation and assertiveness skills and ability to use initiative in resolving problems.
* Able to effectively monitor projects and provide status reports.
* Able to conduct research.
* Basic budgetary and financial skills.
* A current driver's licence.
We are committed to being a child-safe organisation and have zero-tolerance for child abuse.
Create our future together at the City of Greater Geelong
We are committed to working together for a thriving community by delivering over 130 services to our rapidly growing population and working hard to protect and improve what makes Greater Geelong a great place to live, work and study.
Our Community is made up of diverse people from all walks of life, and it's essential that our workforce represents and celebrates this diversity.