Westminster is a leading coeducational, Early Learning to Year 12, day and boarding Uniting Church
school. We aspire to be the best school for an exceptional education, developing individuals of great
character to achieve more than they thought possible. We want Westminster to have a world class
reputation, renowned for a genuine focus on wellbeing, inspired by our values of kindness, resilience,
mindfulness, curiosity, courageousness and inclusivity.
**Position name International Students Coordinator**
**Area of School **Senior School with Preparatory School liaison
**Tenure **3 years in normal circumstances
**Employment Conditions**
Westminster School Inc. Teaching Staff and School Assistants Enterprise
Agreement 2021. Appropriate Band 2 Allowance
**Time Allowance**
0.5 FTE of full teaching load whilst undertaking the responsibilities of the
position
**Key Relationships**
The International Students Coordinator (ISC) reports to the Head of
Senior School. Liaison with the Head of Preparatory School on pastoral
and administrative matters and the Head of Student Enrolments
regarding the enrolment of international students, and associated
compliance issues, is critical. The ISC also works closely with the Director
of Learning to establish tailored teaching and learning programs which
respond to student need. The ISC ensures a coordinated approach to
international student enrolments, welfare and learning by working
closely with a variety of staff in the enrolments team, EAL teachers,
Heads of Boarding, relevant House Heads and teaching staff.
**_Position Objective: _**
The International Students Coordinator takes responsibility for co-ordinating the provision of support to
the Westminster School's international student cohort, particularly all issues relating to new international
student enrolments until they are settled within the School's standard pastoral and academic support
processes. The International Students Coordinator also manages compliance requirements for
international student enrolments. The ISC acts as a central point of contact for International Agents and
families when they have questions about current student accounts and wellbeing.
Some out of hours work and work during term breaks is expected due to the demands of the role. The
ability to travel internationally is also an expectation.
**_Key Responsibilities: _**
**1. Assist School Leaders to develop and implement strategies, policies, and processes in relation to**
**Westminster's International Student program.**
- Help to develop and/or implement a Westminster School Plan for International Students.
- Coordinate international delegations and tour visits.
- Participate in international student promotional and recruitment activities as requested,
including accompanying the Head of Student Enrolments or the Principal on School visits by
prospective students, families and/or agent visits and take part in School Tours.
- Travel internationally as required to maintain international relationships, recruit new students
and provide feedback to families of international student.
- Monitor the performance of homestay providers, periodically reviewing these provisions so that they
best suit the needs of the School and the International students and their parents.
- Liaise regularly with the Student Enrolments Team and attend regular meetings with team members.
**2. Manage compliance requirements for international student enrolments.**
- Attend to International Student Compliance after an enrolment has been finalised.
- Maintain record-keeping systems for ensuring international students visa compliance, such as
Synergetic and PRISMS.
- Monitor International Student attendance and academic progress to ensure they are meeting their Visa
conditions.
- Monitor DEWR, CRICOS, and the Tuition Protection Service (TPS) requirements and provisions and
ensure these are fulfilled.
- Ensure that all other information needed by government agencies is maintained and provided on
request.
- Manage communication with parents in relation to compliance requirements and Visa breaches.
**3. Support new international student enrolments.**
- Act as conduit for International Student incoming and outgoing parent contact while new international
students get settled at Westminster.
- Help ensure that prospective students have appropriate levels of English language competency prior to
enrolment.
- Induct and mentor new international students.
- Attend initial interviews with House Heads for international students.
others as needed, and act as a resource to get new students settled into Westminster and learning
productively.
- Liaise with Boarding House or homestay agency and hosts to monitor and inspect living arrangements.
- Where appropriate, support international students in parent-teacher interviews.
- Orchestrate occasions to celebrate cultural diversity with the whole School, organise social events,
appropriate cultural visits and excursions, an