Site Administrator
Position Overview
The Site Administrator is responsible for providing administrative and clerical support to the site team. This includes customer service, payroll, and finance assistance, document control, and general office coordination. The role supports smooth day-to-day operations and helps maintain compliance with company policies and safety standards.
Whats in it for you
$***** pa super
Permanent Full Time
38hr week
7.30am - 3pm
Key Responsibilities
Customer Service
Greet visitors, manage site entry and assist with inductions.
Answer and direct incoming phone calls.
Handle general enquiries and requests for information.
Administration
Provide admin support to site managers and other departments (Fleet, HR, Safety, etc.).
Schedule meetings, prepare agendas, and take meeting minutes.
Maintain records and ensure data entry is accurate and up to date.
Manage mail, stationery, and office supplies.
Coordinate events and catering when required.
Finance and Payroll
Process supplier invoices, match delivery dockets, and assist with account reconciliations.
Manage petty cash and reimbursement requests.
Assist with basic payroll administration tasks.
Document Control
Maintain organised manual and electronic filing systems.
Support document control and archiving processes to ensure records are easy to locate.
Safety Environment & Quality
Follow all workplace health, safety, and environmental policies.
Report hazards, incidents, and quality issues promptly.
Promote a Zero Harm and continuous improvement culture.
Skills and Experience
Previous experience in administration or reception (construction, rail or industrial sector preferred).
Proficient in Microsoft Office (Word, Excel, Outlook).
Strong communication and organisational skills.
High attention to detail and ability to manage multiple tasks.
Experience with payroll or accounting systems is an advantage.
Qualifications
Certificate in Business Administration (desirable).
Current driver's licence (Class C).
Rail Safety Medical and PTA permits (if applicable).
If interested in the role please apply and a recruiter will be in contact.
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