Trinity Bay State High School is seeking a confident, reliable, and highly organised Administration Officer to join our team on a permanent, full-time basis, commencing immediately.
This role has a strong human resources focus, with the daily coordination of teacher internal relief and replacement, as well as staff leave, forming a key responsibility of the position.
If you have the skills and experience to succeed in this role, apply now.
Join Our Team
Established in 1960, Trinity Bay State High School has developed a tradition of excellence in teaching and learning. The school enjoys a positive reputation within the community of Cairns and provides an extensive curriculum for all students.
The school is an Independent Public School that boasts excellent student results, very high public confidence, a strong International Program and direct links to James Cook University and Central Queensland University.
Your Role
As the Administration Officer, you will undertake a broad range of corporate service activities that support effective school operations, with the management of daily classroom relief (Supervisions) at the forefront of the role.
Due to the operational requirements of coordinating daily staffing arrangements, availability from 6:30am Monday to Friday is essential.
Responsibilities Include
Coordinate staffing arrangements including relief and contract placements, roster variations, and workforce data tracking to ensure operational continuity.Provide human resource support including workforce planning, staff records management, leave and ADO administration, timesheet processing, and monitoring compliance requirements (including professional development and mandatory training).Assist with claims and rehabilitation case management processes, liaising with relevant regional teams and supporting staff wellbeing.Maintain the school calendar regarding events, excursions and day to day operationsEnsure departmental policies, legislative requirements and procedural guidelines are accurately interpreted and applied.Support the efficient delivery of corporate services by identifying and implementing process improvements to enhance school operations.
About You
The successful applicant will demonstrate:
Strong organisational and time management skills, with the ability to prioritise competing demands in a fast-paced environment.Excellent communication and interpersonal skills, with the ability to engage confidently and maintain confidentiality when working with staff, students and stakeholders.Experience in administrative or corporate services roles, ideally within an education or similar environment.A proactive and solutions-focused approach to improving administrative processes.Knowledge of Government policies, processes, compliance requirements and corporate systems is highly regarded.
Interested? To Apply:
Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history). Attach a written statement (1-page maximum) about how your achievements and capabilities meet the requirements of the role.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Occupational group Administration