We are seeking a Projects Administrator to join our clients team
The projects administrator playsa vital role in supporting both general administrative functions and project-specific requirements.
Key Responsibilities
General Administration
* Data entry and database maintenance.
* Answer and manage incoming calls.
* Provide administrative support to Business Coordinator, Business Manager, and Managing Director.
* Assist with general office duties as required.
Project Administration
* Set up new projects in internal systems.
* Ensure all project contracts are received, reviewed, and processed correctly.
o Coordinate with Business Manager/Estimator for contract reviews.
o Extract invoicing and site requirement details from contracts.
* Manage compliance documentation including:
o Staff inductions
o Working With Children Checks
o Police Checks
* Liaise with site staff to gather required documentation and information.
* Monitor and ensure completion of site documentation (e.g., SWMS, safety checklists) by Team Leaders.
* Update and distribute Job Register to relevant team members.
Quality Assurance (QA)
* Coordinate and manage QA documentation for all jobs.
* Complete relevant forms and checklists, including ITPs (Inspection Test Plans) for site works.
4. Project Support
* Provide administrative support to the Production Manager and Site Manager on ongoing projects.
* Assist with project planning, documentation, and communication.
5. Communication & Tools
* Proficient use of Microsoft Outlook, including inbox management and calendar scheduling.
* Maintain effective communication with five key project contacts and support a working team of seven.
This is the perfect chance to take the next step in your career, don't miss the chance to join a supportive and driven team
For any questions contact Sophie @ MP Recruitment on sblack@mprecruitment or
02 6057 9333
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