Job Title: Office and Events Coordinator
Job Description
The ideal candidate will play a key role in supporting the Site Leadership Team and delivering exceptional stakeholder engagement. The position involves providing high-level administrative support, managing office operations, and coordinating events that strengthen relationships with internal teams and external stakeholders.
This dynamic role includes planning and executing meetings, site visits, and community events, ensuring seamless logistics and professional representation of the company. Some flexibility for work outside standard business hours will be required to support stakeholder activities.
Key Responsibilities
* Provide administrative support to the Facility Manager and site teams, including managing SharePoint, creating purchase requisitions, ordering supplies, and handling mail/couriers.
* Assist with risk management documentation, internal/external correspondence, and preparation of reports and presentations.
* Coordinate travel arrangements, meetings, and events (e.g., Town Halls, LNG meetings, community engagements), including catering and room setup.
* Manage office and kitchen supplies across Curtis Island and mainland office.
* Collaborate with the broader administration team to ensure consistent processes and service delivery.
* Support ad hoc projects as required.
Stakeholder Engagement
* Coordinate and deliver external stakeholder engagement activities and events.
* Maintain accurate records in the stakeholder management system.
* Build and maintain relationships with key stakeholders.
* Organise site visits for executives and board members, partnering with Brisbane-based teams as needed.