We are looking for an experienced Executive Support Officer.
As an Executive Support Officer You Will
* Manage executive diaries and coordinate documents and meeting papers to a high standard, ensuring they are accurate, fit for purpose and delivered within agreed timeframes.
* Provide meeting support by helping draft agendas, recording actions and decisions, and tracking outstanding items on behalf of the CIO.
* Monitor and manage executive and shared mailboxes, triaging and allocating correspondence appropriately.
* Register correspondence in tracking systems such as MinCor and maintain accurate records.
* Prepare written content that is complete, accurate and aligned with required style guides, writing protocols and departmental standards.
* Handle confidential and sensitive information in accordance with policy and security requirements.
* Build and maintain effective working relationships with Information Services Leadership Team, senior executives and their support staff across the department, providing timely and appropriate advice when required.
* Exercise sound judgement and initiative by identifying issues early, proposing solutions and supporting continuous improvement of administrative processes.
* Provide administrative support to the Office of the CIO, including coordination of tasks, logistics and general office functions.
* Undertake additional duties as required to support operational needs and priorities of the Office of the CIO.
Role Specific/technical Skills
* Ability to provide high quality advice, assistance, and confidential executive support to the CIO and Manager.
* A strong service focus, have excellent communication skills, be highly motivated and focused on tracking and delivering on outcomes.
* Prioritises and completes work on multiple tasks simultaneously.
* Performs well in a fast-paced environment with frequent interruptions and changes in priorities.
* Completes workload within established timeframes and adjusts priorities quickly as circumstances dictate.
* Works independently and follows through on assignments with minimal direction.
* Maintains an optimistic outlook and fosters a workplace culture where all individuals share a personal responsibility for promoting the physical and psychological health and safety of others.
Occupational group: Administration
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