Your New Company
This well‑established construction and services organisation has built a strong operational footprint and a reputation for delivery. Due to continued growth, the business is seeking a commercially focused Contracts Administrator to support billing, claims, and cash collection across both project and operational environments.
Your New Role
Reporting to senior finance leadership, you will take ownership of the end‑to‑end revenue cycle. Your focus will be to ensure all billable work is accurately captured, invoiced on time, and converted into cash. Working closely with operations, project teams and clients, you will play a critical role in minimising revenue leakage and resolving billing and payment issues.
What You'll Be Doing
* Prepare and issue invoices in line with contracts, milestones, variations and progress claims
* Review payment schedules and investigate short payments, deductions and discrepancies
* Track retentions and manage release schedules
* Invoice operational works including dockets, hire rates, labour and equipment usage
* Manage service and job‑based invoicing through job management systems
* Follow up missing or incomplete dockets with operational teams
* Own accounts receivable, debtor management and collections
* Set up new customer accounts, conduct credit checks and apply credit terms
* Maintain accurate records across finance and claims systems
* Support month‑end reporting and contribute to process improvement initiatives
What You'll Need to Succeed
* Proven experience in contracts administration, billing or claims within a construction or project‑based environment
* Strong understanding of progress claims, variations, retentions and contract billing
* Experience managing disputed claims and short payments
* Working knowledge of Xero
* Intermediate Excel skills
* Strong attention to detail with a commercial mindset
* Confident communication skills with the ability to engage internal and external stakeholders
What You'll Get in Return
* A critical role with direct ownership of revenue and cash flow
* Exposure across both project‑based and operational billing
* A supportive and structured financial environment
* Long‑term stability within an established organisation
What You Need to Do Now
If you're interested in this role, please call Moanna Yates on Ph: 0404 305 ***. Or email ************@hays.com.au.
If this role isn't quite right, but you're open to new opportunities, please get in touch for a confidential discussion.