Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Education and training
Location: Melbourne - Western suburbs
Reference:
Role
* 5 days attendance is required for this position between the hours of 8:30am - 4:30pm.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Accounts Payable is responsible for the efficient, accurate and timely processing of invoices and payments for goods and services, ensuring the school's financial obligations are met, whilst also driving continuous improvement in processes.
Duties include, but not limited to:
* Processing creditor invoices in adherence to Department's Finance policies and procedures
* Receiving, verifying, and accurately coding invoices for payment in CASES21
* Collation and entry of orders and invoices onto CASES21 following the procurement process
* Ensuring that invoices are supported by an approved purchase order
* Ensuring that invoices have been coded to an appropriate account having been approved by a responsible person
* Monitoring outstanding balances and following up on overdue payments. Follow up with staff regarding outstanding purchase orders and invoices
* Assist with creditor queries
* Liaising with internal and external stakeholders regarding invoice and payment inquiries
* Filing and archiving of invoices and payment documentation as per audit requirements
* GL Journals and adjustment of coding where necessary
* Knowledge of GST/ATO requirements in line with Department policy
* Other administrative duties as required
Accounts Receivable is responsible for the efficient, accurate and timely processing of parent payments, incursions, excursion and camps, ensuring the Department's Finance policies and procedures are followed.
- Duties include, but not limited to:
- Proficiently use all aspects of CASES21 Accounts Receivable
- Set-up fee codes for events, excursions and camps in CASES21
- Process family invoices in CASES21
- Process Sentral Pay receipts in CASES21
- Receipt all cash and EFTPOS payments correctly and reconcile daily.
- Produce, interpret and analyse financial reports, including family transaction history and matching transaction reports and family statements
- Manage CSEF/SSB transactions, allocating balances and responding to parent enquiries relating to balances
- Manage and submit CSEF applications through the CSEF portal
- Complete Financial Summary/Profit & Loss for camps, excursions and fundraising
- Finance Officer is responsible for the efficient, accurate and timely processing of invoices, maintaining the asset register, and ensuring the school's financial obligations are met.
Duties include, but not limited to:
- Assist with creditor queries
- Liaising with internal and external stakeholders regarding invoice and payment enquiries
- Filing and archiving as per DET policy
- Knowledge of GST/ATO requirements in line with Department policy
- Other administrative duties as required
- Asset Management
Maintain asset database on CASES21
Enter assets when paying invoices
Maintain, distribute and track asset barcodes as required
Identifying items to be included on the Asset Register
- Monitoring outstanding balances and following up on overdue payments
- Follow up with staff regarding outstanding purchase orders and invoices
- The successful applicant will:
- Work closely with Business Manager and school administrators to ensure smooth financial operation.
- Possess strong ICT skills. Knowledge in Cases21 Finance and Sentral School Management Systems.
- Possess a high level of attention to detail and ensure accuracy.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Other Information
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
Wembley Primary School is located in the City of Maribyrnong on the border of the City of Hobson's Bay and has an enrolment of 630 students. It is in the mid-high range of socio-economic profiles, with a mid-high proportion of students from English as second language background.
Wembley Primary School provides a concept-based curriculum with a strong focus on Literacy and Numeracy, complemented by specialist programs in Physical Education, Performing and Visual Arts. The school also provides enrichment programs in Writing, Visual Art and Mathematics.
Teaching practices across the school are informed by evidence-based strategies that have high impact on student learning. Professional learning is an integral part of the operation of the school, and collaborative teams are the focal point for planning and development of the teaching and learning and the improvement of teacher practice.
Wembley Primary School provides a quality learning culture that is orderly, safe, secure and inclusive. This culture is strongly influenced by the school's values which focus on the rights and responsibilities of students, teachers and parents. The school motto is `Striving for Success' and the Student Engagement and Wellbeing policy underpins the management and teaching practices at Wembley Primary School
Selection Criteria
SC1 Demonstrate knowledge and expertise in respect to financial administration and accounts receivable and payable within financial management systems such as CASES21 and Sentral.
SC2 Ability to apply specialist knowledge to ensure compliance with DET financial policies, procedures, and audit requirements.
SC3 Demonstrate ability to work independently, apply sound judgement and contribute to effective financial operations.
SC4 Highly developed organisational, communication, and interpersonal skills with the ability to support colleagues and stakeholders.
SC5 Proven ability to uphold confidentiality, accuracy, and integrity in managing sensitive financial information and records.
Applications close Wednesday 28 January 2026 at 11.59pm
Posted
15 January 2026