* Autonomy with support – manage your own events while partnering on major flagship activities
* Small, high-performing team – close collaboration, strong culture, and real influence on how things are done
* End-to-end ownership – see your events come to life from concept through to delivery and evaluation
The role
Are you someone who thrives on bringing events to life—from the first idea through to the final pack down? Join a small, high-performing team where you'll play a hands-on role delivering a diverse portfolio of engaging events across the University.
As an Events and Engagement Coordinator, you'll coordinate and deliver events end-to-end, working closely with internal and external stakeholders to create memorable experiences for staff, students and the wider community. From corporate functions and public lectures to large-scale recruitment events like Open Day, no two days will look the same.
Working alongside the Events and Engagement Specialist, you'll take ownership of your own events while also collaborating on major, high-profile activities. This role is key to supporting the team's delivery and ensuring events run smoothly across both the Newcastle and Central Coast campuses.
What you'll do:
* Coordinate and deliver a range of University events from concept to completion
* Manage all aspects of event logistics including planning, documentation, risk assessments and on-the-day delivery
* Work closely with internal teams, suppliers and external stakeholders to bring events together
* Support the delivery of major University events as part of a small, collaborative team
* Oversee casual event staff and ensure all stakeholders are well briefed
* Monitor budgets and contribute to post-event evaluation and continuous improvement
* Contribute ideas and creative input to enhance event experiences and engagement outcomes
This continuing position is full time at a HEW6 Higher Education Worker level and is based at Callaghan.
About you
You're organised, proactive and enjoy working in a fast-paced, hands-on environment. You're equally comfortable behind the scenes planning logistics as you are on the ground making things happen.
Qualifications
* Demonstrated experience coordinating events from start to finish
* Strong organisational and administrative skills, with attention to detail
* Excellent communication and stakeholder engagement skills
* A collaborative, approachable style and ability to work effectively in a small team
* The ability to manage competing priorities and adapt in a dynamic environment
* A current driver's licence and willingness to travel between campuses
Things to consider
This is a hands-on role that involves physical event set-up and pack-down, as well as occasional out-of-hours work aligned to event delivery.
What we offer
In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.
These include:
* Remuneration of $93,929 – $103,641 + superannuation and excellent employment conditions in line with University of Newcastle professional staff conditions.
* Flexible working arrangements (in line with the University's Flexible Work Policy)
* 35‐hour week
* 17% super and salary packaging
* Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
* Discounts in private health insurance, gym memberships, software, travel and more
* Wellbeing programs
Equal Opportunity
Applications for this position will only be accepted from those with Australian residency or a valid work permit. We are unable to offer visa sponsorship for this role.
The University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.
From 1 January 2026, the University will also consider gender‐based violence risk factors as part of our recruitment processes. The completion and return of the University's Gender‐based Violence Declaration Form will form part of the pre‐employment checks for this position and any offer of employment will be conditional upon review by the University.
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