Overview
Pirotta Services Commercial is a construction and interior fitout company operating in Melbourne. The business focuses on commercial office fitouts, refurbishments, and ongoing building maintenance, delivering projects across industries such as education, health & medical, government, commercial offices, retail and hospitality.
About You
Education: A degree or diploma in Construction Management, Quantity Surveying, or a related field is preferred.
Certifications: Preferred certification or training in Contract Administration or Quantity Surveying.
Position Summary
To assist Project Managers with the overall direction, coordination, implementation, execution, control and completion of specific projects ensuring consistency with company strategy, commitments and goals. To build on relationships with clients and stakeholders and to secure contracts for projects. The role is to be performed with high standards of service to external and internal stakeholders. The Contracts Administrator plays a key role in supporting the management of contracts, ensuring compliance, and maintaining effective communication with stakeholders throughout the project lifecycle. The role requires a thorough understanding of construction contracts, project documentation, and legal requirements in the Victorian construction industry.
Key Requirements
* Experience: At least 4-5 years of experience as a Contracts Administrator in the building or construction industry.
* Knowledge: Strong knowledge of Australian construction contracts, such as AS4000, AS4902, or other industry-specific agreements, and an understanding of local Victorian building codes and regulations.
* Skills: Excellent communication, negotiation, and problem-solving skills. Strong organizational skills and attention to detail are essential.
* Technology: Proficiency in Microsoft Office Suite and project management software (e.g., Procore, Aconex) is highly desirable.
Job Responsibilities
* Contract Management: Administer and manage the lifecycle of construction contracts from tender stage through to project completion, ensuring all terms and conditions are met.
* Budget and Cost Control: Assist with cost estimation, budget management, and tracking of project expenses. Ensure costs are controlled in accordance with the contract terms and client expectations.
* Procurement Management: Coordinate with subcontractors, suppliers, and vendors for the procurement of materials and services in alignment with project requirements.
* Claims and Variations: Prepare, review, and negotiate variations to contracts and claims for additional works, ensuring compliance with the contract.
* Compliance and Reporting: Ensure that all construction activities comply with the relevant local building regulations, industry standards, and legal requirements in Victoria. Prepare and maintain regular progress reports, including the identification of risks and contractual issues.
* Risk Management: Identify potential risks or issues related to the contract and work with the project team to mitigate these risks effectively.
* Stakeholder Liaison: Act as the main point of contact between clients, subcontractors, consultants, and internal project teams to ensure smooth communication and timely resolution of any issues.
* Document Control: Maintain accurate records of all contracts, documentation, correspondence, and other project-related files in a well-organized manner for easy retrieval and reference.
* Quality Assurance: Ensure that all contractual obligations are met in terms of quality standards, timelines, and safety regulations throughout the construction process.
Policies and Safety
* Compliance with Company Policies and Procedures: Each employee is responsible for being aware of and abiding by company policies and procedures. Those who report to you or work with you are expected to abide by these policies as well.
* Safety and Housekeeping: Each employee is responsible for personal safety and the safety of others. Maintain a safe and tidy work area.
* Authority: Contract Administrators are authorized to stop unsafe practices and to negotiate with clients to secure profitable contracts after consultation with the Project Manager and Managing Director.
* Absence: In case of absence, the Project Manager assumes responsibilities and may delegate them to suitably trained staff.
Note: This description outlines role responsibilities and qualifications and may be updated to reflect company needs.
#J-18808-Ljbffr