Looking for a key role that supports the backbone of operations? We need an Admin Coordinator who is organised, detail-oriented, and thrives in a fast-paced trade industry.
This role is perfect for someone with strong admin skills, experience in coordinating scheduling, and excellent time management abilities. If you're great with numbers, enjoy organisation, and are the go-to person in the office, we want to hear from you.
We're a growing business based in Newcastle, and we need someone to ensure our office runs smoothly. From customer service to financial processing, this role offers a wide range of responsibilities.
What's In It for You?
Your Birthday Off Every Year – Because you deserve it
Employee wellness scheme – Financial contribution to pursuit of health and wellness.
Work-Life Balance – Flexible start and finish times.
A Social, Fun Team – Monthly Friday drinks, team dinners, and a stocked kitchen with snacks & coffee.
Career Growth – We invest in our people, with training and development opportunities.
What You'll Be Doing
1. Be a point of contact for customer inquiries via phone and email.
2. Handle invoicing, financial processing, and overdue accounts.
3. Maintain accurate records and provide administrative support for all operations.
4. Work closely with senior staff to keep everything on track.
5. Support all operational requirements, including scheduling the field team and ensuring smooth processing of all workflows.
Who You Are
You're organised, efficient, and passionate about keeping things running smoothly.
Confident in using Simpro and Microsoft Office (or eager to learn).
A great communicator who thrives in a fast-paced environment.
Location:
Newcastle
Hours:
Full-time, Monday – Friday
We offer a supportive and dynamic team culture, professional development opportunities, and ongoing training. Apply now and let's discuss further
Key Selection Criteria
Essential Skills & Experience:
1. Strong background in administration and experience in coordinating scheduling.
2. Excellent time management and ability to prioritise urgent tasks.
3. Strong attention to detail and problem-solving skills.
4. Ability to communicate effectively with both customers and team members.
5. Ability to work in a fast-paced environment and adapt to changing schedules.
Desirable Skills & Experience:
1. Experience in a trade-based business.
2. Experience using Simpro or other trade-based job management software.
3. Knowledge of invoicing and basic financial administration.
Work Environment & Benefits
1. Full-time, Monday to Friday, with rotational start times available.
2. Supportive team culture.
3. Professional development opportunities and ongoing training.
4. Social events and team-building activities throughout the year.