Job Title: CoordinatorLocation: Malaga, Western AustraliaEmployment Type: Full-Time (Flexible work options available)Reports To: DirectorDirect Reports: None
About Us
We are a small, fast-paced and growing electrical services business delivering high-quality electrical solutions across Perth and surrounding areas. Known for our reliability, integrity, and professional service, we take pride in doing things properly — for our customers and our team.
As our business continues to grow, we're looking for a highly organized and proactive Coordinator to become a trusted right-hand to the Director and a central part of our day-to-day operations.
Position Overview
The Coordinator plays a key role in supporting the daily operations of the business. This position combines general office administration, basic bookkeeping, operational planning and coordination responsibilities. As a senior team member, you will work closely with the business owner and field staff to ensure the smooth running of administrative and financial functions.
Key Responsibilities
* Manage day-to-day office operations
* Answer and respond to phone and email enquiries
* Schedule appointments and job bookings for electricians
* Maintain and update customer records in the CRM
* Prepare and send quotes, invoices, and job completion reports
* Order office supplies and assist in stock control for electrical parts
* Liaise with suppliers, subcontractors, and customers
* Maintain filing systems and ensure data accuracy
* Ensure compliance with workplace health and safety procedures
* Enter and reconcile petty cash and credit card transactions
* Collaboration with the external accountant
* Assist with payroll processing and employee timesheet entry
* Track accounts receivable and follow up on overdue invoices
* Support financial reporting and budget tracking
Skills & Experience
* Proven experience in an administrative role, ideally in a trade or service-based business
* Minimum 1-2 years of administrative experience required
* Basic bookkeeping experience, with confidence using Xero, MYOB or similar software
* Minimum 1 year of bookkeeping experience required
* Experience with Xero bookkeeping software is essential
* Strong organisational and multitasking skills
* High attention to detail and accuracy
* Ability to work independently and take initiative
* Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
* Familiarity with job management software (e.g., SimPRO, AroFlo, or similar) is an advantage
* Australian work authorisation required at time of application
Desirable Qualifications
* Certificate IV in Business Administration or similar (not essential)
* Basic bookkeeping or accounting certification (e.g., Cert IV in Bookkeeping)
* Supportive and friendly work environment
* Opportunities for professional development
* Convenient Perth-based location
#J-18808-Ljbffr