Alltype Engineering is seeking a proactive and organised Project Administrator to support our project team with site administration, mobilisation, workforce coordination, and commercial administration activities.
This role is ideal for someone who enjoys variety, takes pride in accuracy, and brings a positive, can-do attitude to their work.
About Alltype Engineering
Alltype Engineering is a multidisciplinary engineering and construction services company delivering fabrication, installation, and maintenance solutions across a range of industries.
We pride ourselves on our long-standing reputation, safety-focused culture, and commitment to developing our people.
About the Role
Reporting to the Project Manager, the Project Administrator plays a key role in ensuring the smooth day-to-day administration of project and site operations.
While experience is valued, we are primarily looking for the right attitude and cultural fit, with training and upskilling provided where required.
Key Responsibilities
Site Administration Support
Maintain and update the hire equipment register, including on-hire and off-hire status
Provide reporting administration support, including data collation for site and management reports
Update and maintain site rosters
Assist with minor and routine purchasing, including PPE and site consumables
Maintain and update mobilisation trackers and rosters
Support mobilisation of employees and subcontractors in line with approved schedules
Create, update, and maintain employee and subcontractor profiles in client and site access systems
Coordinate and book: Verification of Competencies (VOC), Training courses, Site inductions (e.g. Aveling), Medical assessments
Maintain the Training and Competency Matrix in collaboration with the database administrator
Liaise with clients to arrange flights and accommodation
Arrange vehicle hire and equipment as required
Issue and track PPE to personnel
Claims & Commercial Administration Support
Assist with routine administrative components of progress claims
Prepare and maintain claim support spreadsheets
Perform data entry, copying, and checking
Collate and organise supporting documentation for claim submissions and audits
Project Documentation & Communication
Maintain and update project documentation, including contact and distribution lists
Prepare and distribute meeting minutes and maintain meeting records
About You
High proficiency in MS Word, Excel, and the MS Office Suite
Highly organised with strong attention to detail
Ability to manage competing priorities in a project-based environment
Strong communication and stakeholder engagement skills
A positive attitude with a willingness to learn and be upskilled
What We Offer
Competitive hourly rates
Stable, business-hours role (Monday to Friday)
Supportive and collaborative team environment
Training and development opportunities
Ongoing work potential beyond the initial 12-month term
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