Overview
This is a Executive Assistant role with Suntory based in Sydney, NSW, AU
== Suntory ==
The Opportunity:
This is not your average admin role. You’ll be the right hand to three members of our Commercial Leadership Team, managing complex diaries, coordinating domestic and international travel, and preparing for high-profile visits from global Suntory executives. You’ll be embedded in the leadership team, attending key meetings and contributing to the rhythm of our fast-paced, fun, and high-performing sales culture. This role is ideal for someone early in their career who is looking to build experience in a dynamic, fun and fast-paced environment.
Key Responsibilities:
Administrative Support
- Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Assist with travel arrangements and expense reporting, invoicing and purchase orders.
Team Coordination
- Support team communications and assist in the preparation of presentations and reports.
- Help organise team events, workshops, and offsites.
- Maintain shared documents, files, and team resources.
Operational Support
- Liaise with internal stakeholders and external partners on behalf of the Directors.
- Assist with onboarding new team members and coordinating team logistics.
Project Assistance
- Provide light-touch support on cross-functional projects, including tracking timelines and deliverables.
What You’ll Bring:
To help you hit the ground running, you’ll bring:
- Proven experience supporting senior leaders in a fast-paced, dynamic workplace.
- Exceptional diary management skills, with the ability to make informed decisions and confidently navigate competing priorities.
- Strong organisational and time management skills, with a sharp eye for detail.
- A proactive, solutions-focused mindset and a genuine enjoyment of helping others succeed.
- Confidence engaging with stakeholders at all levels, including customers and global executives.
- A strong work ethic and the ability to thrive in a collaborative, high-energy team.
- A positive, engaging personality with a “work hard, play hard” attitude.
- Curiosity and a willingness to learn about the sales environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools like Teams and SharePoint.
- Ability to manage multiple priorities independently and adapt quickly to changing needs.
- Experience supporting the planning and delivery of events.
Unleash Your Spirit!
As Suntorians we believe in Dreaming Big and Growing for Good. We take pride in our sustainability, diversity, equity, and inclusion initiatives, striving to grow responsibly and inclusively. Come be part of the Suntory family and Unleash Your Spirit.
In addition to being part of a passionate team, we offer a competitive remuneration package, generous incentive and an industry leading parental leave policy. This position is a critical part of our Commercial team so has plenty of scope for professional development with the opportunity to learn from, and work with, top leaders across the Oceania, regional and global business.
Our DEI Commitment:
At Suntory, we recognise that diverse knowledge, perspectives, and backgrounds contribute to our collective success. We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals can bring their whole selves to work every day, regardless of race, colour, religion, gender identity or expression, sexual orientation, age, or any other protected characteristic.
Our recruitment and selection processes are designed to highlight what Suntory offers as an employer while allowing candidates to share their unique skills and experiences. We understand that career trajectories vary, and if you believe your experience/background can benefit our team, we encourage you to apply. We endeavour to make our interview process as inclusive as possible and offer reasonable accommodations as needed. Together, we can cultivate a workplace where everyone can thrive and propel our mission of Growing for Good.
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Key Strengths
- Diary management
- Organisational skills
- Microsoft Office Suite proficiency
- Event planning
- Stakeholder engagement
- Proactive mindset
Why Suntory is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume.
A Final Note: This is a role with Suntory not with Hatch.
#J-18808-Ljbffr
📌 Executive Assistant @ Suntory
🏢 Hatch
📍 City of Sydney