Executive Assistant, GM Community Services
We're looking for a confident and highly organised Executive Assistant to support our GM of Community Services.
11th June, 2025
About the Role
We're looking for a confident and highly organised Executive Assistant to support our General Manager of Community Services. In this pivotal role, you'll be the engine that keeps the GM's office running smoothly by managing schedules, coordinating high-level meetings, streamlining communications, and handling sensitive matters with discretion.
This is more than just an administrative role, it's your chance to be a trusted partner in driving impactful community initiatives
Responsibilities
- Provide high level governance, organisational and administrative support to the GM Community Services and Executive Team as required.
- Provision of secretariat duties as & when required
- From time to time, the EA to the GM Community Services will be required to both manage and assist with assigned projects
- Management of the Chair and Deputy Chair diaries and expenses; and travel arrangements as required
- Manage, prioritise, screen and gate keep the diary, email inbox, phone calls, meeting preparation and travel arrangements for the GM Community Services
- Manage the process, timetable, minute taking and travel for GM Community Services, Board Members & other key stakeholders for key management meetings, training and workshops, including the preparation of papers and minutes and organisation of attendees
- Prepare expense reconciliations, purchase orders, and receipt invoices for the GM Community Services
- Delivery of special projects as advised by the GM Community &/or CEO
- Prepare agendas and take minutes for meetings that are chaired by the GM Community Services and other meetings as requested.
- Coordinate team events in the Darwin Support Office as advised by the GM Community Services and the CEO
- Manage and prioritise the diary, email inbox, and meeting preparation for the ALPA Chairman & Deputy Chairman as required
11th June, 2025
About the Role
We're looking for a confident and highly organised Executive Assistant to support our General Manager of Community Services. In this pivotal role, you'll be the engine that keeps the GM's office running smoothly by managing schedules, coordinating high-level meetings, streamlining communications, and handling sensitive matters with discretion.
This is more than just an administrative role, it's your chance to be a trusted partner in driving impactful community initiatives
Responsibilities
- Provide high level governance, organisational and administrative support to the GM Community Services and Executive Team as required.
- Provision of secretariat duties as & when required
- From time to time, the EA to the GM Community Services will be required to both manage and assist with assigned projects
- Management of the Chair and Deputy Chair diaries and expenses; and travel arrangements as required
- Manage, prioritise, screen and gate keep the diary, email inbox, phone calls, meeting preparation and travel arrangements for the GM Community Services
- Manage the process, timetable, minute taking and travel for GM Community Services, Board Members & other key stakeholders for key management meetings, training and workshops, including the preparation of papers and minutes and organisation of attendees
- Prepare expense reconciliations, purchase orders, and receipt invoices for the GM Community Services
- Delivery of special projects as advised by the GM Community &/or CEO
- Prepare agendas and take minutes for meetings that are chaired by the GM Community Services and other meetings as requested.
- Coordinate team events in the Darwin Support Office as advised by the GM Community Services and the CEO
- Manage and prioritise the diary, email inbox, and meeting preparation for the ALPA Chairman & Deputy Chairman as required
About you
- Previous experience in an Executive Assistant role
- Experience in providing high level support to senior executives, understanding their needs and anticipating requirements
- Highly developed Microsoft office Suite Skills
- Proficiency using Project Management tools
- Experienced in tracking expenses & coordinating travel plans
- Experience with assisting with project planning, coordination and execution
- Ability to understand the broader goals of the organisation and align administrative support to these objectives
What's on offer
- 5 weeks annual leave and leave loading of 17.5%
- Ability to Salary Package with an additional Meal and Entertainment option
- Phone allowance
- Opportunities for professional development
- Supportive company culture and enjoyable work environment
- Free office parking
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