The Office Manager is responsible for overseeing and coordinating all administrative functions to ensure the office operates efficiently and supports the wider team. This role requires exceptional organisational skills, strong communication abilities, and a proactive approach to problem‐solving. The Office Manager is the central point of contact for staff, visitors, suppliers, and clients.
Key Responsibilities
Office Administration & Operations
* Manage day‐to‐day office operations, ensuring a well‐organised and professional work environment.
* Coordinate office maintenance, repairs, and service providers.
* Maintain office supplies, equipment, and inventory.
* Implement and maintain office systems, policies, and procedures.
Executive & Team Support
* Provide administrative support to the Managing Director and leadership team.
* Assist in scheduling meetings, appointments, and travel arrangements.
* Prepare reports, presentations, and correspondence as required.
* Liaise with payroll and accounting teams where needed.
* Serve as a primary point of contact for incoming calls, emails, and visitors.
* Maintain positive communication with clients, suppliers, and internal staff.
* Assist with the coordination of events, meetings, and company meetings/functions.
Compliance & Records Management
* Ensure administrative processes meet company standards and compliance requirements.
* Maintain accurate and secure document filing.
* Support health and safety initiatives.
Skills & Qualifications
* Proven experience in office management or senior administrative roles.
* Strong organisational and multitasking abilities.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft 365 and general workplace technologies.
* High level of professionalism, confidentiality, and attention to detail.
* Familiarity with job scheduling/management software.
* Prior experience within a trade services or operations‐based environment.
Personal Attributes
* Proactive and solutions‐driven.
* Confident in taking ownership of tasks and driving improvements.
* Friendly, approachable, and team‐oriented.
* Able to work independently with minimal supervision.
* Adaptable in a fast‐paced environment.
What Ace Plus Offers
* A supportive and dynamic team environment.
* Opportunities for growth and professional development.
* A role where your contribution has a real impact on daily operations.
* Competitive salary and workplace benefits.
Application Questions
* Which of the following statements best describes your right to work in Australia?
* How many years' experience do you have as an office manager?
* Do you have experience in administration?
* Which of the following Microsoft 365 certifications have you completed?
* Which of the following workforce management systems do you have experience using?
* Which of the following Microsoft Office products are you experienced with?
* Do you have experience using Microsoft Word?
* What's your expected annual base salary?
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