Cardiology Executive Assistant/Team Leader - Targeted
John Hunter Hospital's Cardiology Clinical Service Unit is seeking a dedicated and experienced Executive Assistant & Team Leader to support the Head of Department and lead a team of 14 administrative staff across multiple units, including the Cardiac Cath Lab and Diagnostic Centre.
This is a dynamic and fast-paced role focused on administrative coordination, front desk duties, clinical typing, complex scheduling, secretarial support, organizing meetings, managing finances, and supporting advanced trainees.
Responsibilities
Provide executive support to the Head of Department including clinical typing and secretarial tasks
Lead, manage, and support a diverse administration team spanning Cardiology CSU, Cardiac Cath Lab, and Diagnostic Centre
Coordinate scheduling of clinic appointments and manage cancellations efficiently
Cover front desk reception during breaks to maintain smooth operations
Manage RIMS (Resource and Information Management System) to ensure accurate data handling
Organize and collate agendas and minutes for Staff Specialist meetings
Handle finance and revenue-related tasks including Trust documentation
Coordinate invitations and logistics for Grand Rounds and Morbidity & Mortality meetings
Provide administrative support to advanced trainees within the unit
About You
Previous experience in a healthcare or hospital administrative setting is highly preferred
Strong typing and computer skills, with the ability to manage clinical documentation accurately
Exceptional customer service and communication skills
Excellent organisational skills with the ability to manage multiple priorities under pressure
A positive, proactive attitude and a genuine team player
Ability to adapt and learn hospital systems quickly
What We Can Offer
Comprehensive onboarding and ongoing hands-on training with experienced staff
Access to online learning modules via My Health Learning
Supportive and collaborative working environment
Opportunity to contribute to a leading cardiology unit in a major hospital
Monthly Allocated Days Off for full-time employees
4 weeks annual leave (pro-rata for part-time employees)
Paid parental leave for eligible employees
Salary packaging options up to $11,600 plus novated leasing
Fitness Passport for health and well-being
Employee Assistance Program (EAP) for staff and family members
Location: John Hunter Hospital | Awabakal Land
Remuneration: $76,125.92 - $77,852.51 + 12% Super + Salary Packaging • Hours Per Week: 38 • Requisition ID: REQ
Additional Information
An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
Eligibility and selection criteria are contained within the position description.
For role related queries, contact Sonya Benson at
For assistance addressing selection criteria, visit:
Stepping Up Website provides resources to Indigenous job applicants in NSW Health:
Targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate status in addition to addressing the selection criterion.
Seniority level
Mid-Senior level
Employment type
Full time
Job function
Administrative
Industries
Hospitals and Health Care
Bar Beach, New South Wales, Australia
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📌 Cardiology Executive Assistant/Team Leader - Targeted
🏢 NSW Health
📍 Newcastle