Ministerial & Parliamentary Officers – Office of the CEO
The role of Ministerial and Parliamentary Officers contributes to the coordination and management of services for the Minister for Indigenous Australians and the National Indigenous Australians Agency (NIAA).
Working in the Ministerial and Parliamentary Team, you are part of a well-supported team and you will see first-hand how your work makes a positive contribution to the NIAA and its stakeholders.
Ministerial and Parliamentary Officers are professional and approachable, providing assistance and services to a range of stakeholders and team members.
They make decisions under defined procedural parameters and offer suggestions for improvements to processes within the team or branch.
The Ministerial and Parliamentary Officer is a team player who can work collaboratively, and respectfully, with other team members.
Responsibilities
APS 4 responsibilities:
process and manage ministerial correspondence
assist with enquiries from external agencies and stakeholders
exercise discretion and judgement
contribute to the improvement of guidelines and provide advice
co-ordinate briefs and information requests
contribute to a culture aligned with NIAA values
APS 5 responsibilities (in addition to the above):
assist with the management of the administration and maintenance of the NIAA's Parliamentary Document Management System (PDMS) tenant, including helpdesk service
assist with the management of Ministerial and Executive correspondence
engage with stakeholders around the handling of ministerial items
assist with the management of time-critical ministerial reporting
assist with the management of the Question Time briefs process and Questions on Notice
assist with the coordination of the Agency's appearance at Senate Estimates hearings and Committee Inquiries
assist with the coordination of briefs and information requests for the Minister
undertake quality assurance processes for ministerial correspondence and briefs, including courier duties
undertake planning and implementation of small-scale projects in the teamwork with team leadership when implementing and consolidating new or changed processes
Ideal Candidate
First and foremost, our ideal candidates will enjoy working as part of a small, fun and dynamic team.
Attention to detail, a sound working knowledge of ministerial and parliamentary processes or the capacity to develop these skills quickly.
Experience in coordinating ministerial and parliamentary material on PDMS and/or the Digital First System will be considered highly desirable.
People who enjoy working in a fast-paced environment that has a high degree of visibility within the Minister's Office and the NIAA will be perfect for these roles.
An effective interpersonal style along with drive and first-rate judgement will make you an asset to the team.
Work under limited direction, exercise sound judgement with the ability to identify matters requiring escalation.
Responsive to demands, set priorities and ensure quality outputs for your work and team in a fast-paced, deadline-driven environment.
As one of our ideal candidates, you will:
exercise sound judgement, with the ability to identify matters requiring escalation
be responsive to demands and be able to prioritise work tasks
have a high degree of visibility and engagement with the Minister's Office and the NIAA, undertaking work that is complex in nature and providing accurate specialist advice on a range of Ministerial and Parliamentary matters
be required to develop and support a range of complex relationships while anticipating and responding to stakeholder needs and expectations
A baseline security clearance will also be required, or the willingness and ability to obtain one.
A current driver's license is also desirable.
Location: Canberra, Australian Capital Territory, Australia.
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