About the Role
We are looking for a super organised, tech‐savvy, problem solver and strong communicator who can coordinate the movements, schedules, travel logistics and communications for a team of frontline staff who make magic happen every day. You will be the internal liaison between the bookings team and facilitation team, allocating resources, staffing, scheduling rosters, booking logistics like cars, flights and accommodation to ensure our team arrive well rested, fresh and enjoy their travel across the state and country delivering our amazing workshops and programs.
You will be supported by an experienced team who want you to succeed. You'll be given all the right tools, support and information to play a critical role in delivering our mission, to empower boys to become great men.
You are responsible for delivering on time, on budget, staffing and logistics. We travel primarily across the eastern seaboard of Australia, but sometimes nationally and internationally to deliver our programs, workshops and events. You need to be attuned to individual needs whilst balancing budgets and organisational needs.
* Administrator
* Analyst
* Coordinator
* Communicator
Key Responsibilities
As the engine behind our workshops and programs, you'll spend most of your time on the screen, on the phone and in team discussions figuring out the best routes, logistics and experiences for our team. In your downtime from the day‐to‐day BAU, you will also take on office management duties, coordinating cleaners, office supplies, room bookings and general upkeep.
* Work with the school and workshop bookings team to forecast term plans, allocate personnel and confirm arrangements.
* Coordinate all delivery day logistics: venues, cars, travel, accommodation and materials.
* Prepare and support facilitators so they walk in ready to do their best work.
* Roster facilitators to programs and ensure they have everything they need logistically.
* Be the go‐to person on program day for last‐minute changes.
* Manage compliance requirements, including Working With Children Checks.
* Provide analytics around cost, spend and time allocations versus budget; present key financial performance to leadership.
* Support the team with office administration.
* Use digital systems and booking platforms to keep delivery organised and on time.
What We're Looking For
You're technically savvy, super organised and genuinely enjoy making things run smoothly. You take pride in seeing systems click into place, processes improve and large, complex days land without a hitch. You enjoy people and spreadsheets alike, and you are curious about how AI can improve your work.
Desired Attributes
* Has a reason to make this work—financial goals, family commitments or a life situation that values flexibility and meaningful work.
* Hungry to learn; not afraid to admit not knowing everything.
* Gets things done without needing constant supervision.
* Has juggled multiple responsibilities before and thrives in that environment.
* Feels energized by chaos rather than rattled.
* Solves problems before they become dramas.
* Cares deeply about the safety and well‐being of young people and takes that responsibility seriously.
* Connects with the mission of supporting young men to thrive.
Success in Six Months
You will own a full program delivery cycle end‐to‐end. Facilitators will feel supported and prepared, logistics will run smoothly, and the broader team will have total confidence in you. You will anticipate needs and act proactively.
Our Team
You'll be joining a tight, passionate team that shows up daily because they believe in what we do. You'll work closely with our Melbourne crew across multiple teams, with your manager in Sydney backing you remotely. We operate fast, back each other, and care about doing the work well. If that's the kind of team that brings out your best, you'll fit right in.
We value humanity‐first culture, connection and community. This role offers town halls, team experiences, connection days, strategic planning, community events and the opportunity to grow.
About Our Organisation
The Man Cave is Australia's leading preventative mental health charity for teenage boys and young men. We work with young men at critical moments in their lives. The work is real and matters. You'll be joining something purposeful from day one.
Application Process
Send us two things:
* Cover letter introducing yourself and describing a time you managed many responsibilities without dropping any.
* Your resume—keep it relevant and real.
We encourage applications from Aboriginal and Torres Strait Islander peoples, people of colour, people with disabilities, and people from the LGBTQIA+ community. A current Working With Children Check (or willingness to obtain one) is required.
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