Job Title: Administrative Support Specialist
Job Summary
We are seeking a highly organized and proactive administrative support specialist to provide assistance with office operations, ensure smooth day-to-day functions, and handle administrative tasks.
This role involves scheduling appointments, meetings, and job allocations for staff and projects. Coordinating and placing orders for materials, supplies, and equipment. Liaising with suppliers and customers to ensure timely deliveries, order updates, and resolving inquiries.
Maintain and update company records, files, and databases. Handle incoming and outgoing mail and correspondence. Prepare documents, reports, and presentations as required. Process invoices, purchase orders, and track expenses.
Maintain office supplies and coordinate equipment servicing. Assist with HR tasks such as onboarding, maintaining employee records, and timesheet management. Perform general office duties, including filing, photocopying, and data entry.
Support marketing, sales, and operational teams as needed.
Key Responsibilities
1. Provide administrative support to the management team and office staff.
2. Scheduling appointments, meetings, and job allocations for staff and projects.
3. Coordinating and placing orders for materials, supplies, and equipment.
4. Liaising with suppliers and customers to ensure timely deliveries, order updates, and resolving inquiries.
5. Maintain and update company records, files, and databases.
6. Handle incoming and outgoing mail and correspondence.
7. Prepare documents, reports, and presentations as required.
8. Process invoices, purchase orders, and track expenses.
9. Maintain office supplies and coordinate equipment servicing.
10. Assist with HR tasks such as onboarding, maintaining employee records, and timesheet management.
11. Perform general office duties, including filing, photocopying, and data entry.
Required Skills and Qualifications
* Proven experience in an administrative role (preferred but not essential).
* Strong communication and interpersonal skills.
* Excellent organizational and time management abilities.
* Experience in scheduling, procurement, and liaising with suppliers/customers is a plus.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
* Attention to detail and ability to multitask.
* Ability to work independently and within a team.
* Problem-solving skills and a proactive approach to tasks.
Benefits
* Competitive salary based on experience and qualifications.
* Opportunity to work in a supportive team environment.
* Convenient working hours.